{"id":133795,"date":"2020-12-14T13:24:08","date_gmt":"2020-12-14T10:24:08","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-backup-and-restore-emails-in-microsoft-outlook\/"},"modified":"2020-12-14T13:24:08","modified_gmt":"2020-12-14T10:24:08","slug":"how-to-backup-and-restore-emails-in-microsoft-outlook","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-backup-and-restore-emails-in-microsoft-outlook\/","title":{"rendered":"#How to Backup and Restore Emails in Microsoft Outlook"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a3dd292d2be6\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a3dd292d2be6\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-backup-and-restore-emails-in-microsoft-outlook\/#How_to_Take_a_Backup_In_Microsoft_Outlook\" >How to Take a Backup In Microsoft Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-backup-and-restore-emails-in-microsoft-outlook\/#How_to_Restore_a_Backup_In_Microsoft_Outlook\" >How to Restore a Backup In Microsoft Outlook<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>&#8220;#How to Backup and Restore Emails in Microsoft Outlook&#8221;<\/strong><\/p>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-435499\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2019\/07\/xstock-lede-microsoft-office-outlook-1.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.aAj51ggGZK.png\" alt=\"Microsoft Outlook logo\" width=\"650\" height=\"300\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Modern email systems keep your mail in the cloud so you can access it from anywhere, but even they have storage limits. Here\u2019s how to take a backup of your Microsoft Outlook emails and restore it if you ever need those messages again.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Take_a_Backup_In_Microsoft_Outlook\"><\/span>How to Take a Backup In Microsoft Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Taking a backup in Microsoft Outlook is very easy. Backups are stored in PST (Personal Storage Table) files, which can be opened directly in Outlook. Here\u2019s how to create one.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>What&#8217;s the Difference Between Outlook&#8217;s PST and OST Files?<\/em><\/strong><\/p>\n<p>Open Microsoft Outlook on your computer, click \u201cFile\u201d in the ribbon, and then select Open &amp; Export &gt; Import\/Export.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695238 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x1-Open-and-export.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.BZ2MCJX-O8.png\" alt=\"Outlook's &quot;Import\/Export&quot; option.\" width=\"519\" height=\"476\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Click \u201cExport To A File\u201d and then select the \u201cNext\u201d button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695239 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x2-Export-to-a-file.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.SglebOMi9n.png\" alt=\"Outlook's &quot;Export to a file&quot; option.\" width=\"439\" height=\"340\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>From the next window, highlight \u201cOutlook Data File\u201d and click \u201cNext\u201d to proceed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695240 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x3-Outlook-Data-File.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.9yMv2lFSHH.png\" alt=\"The file types you can choose to export to.\" width=\"439\" height=\"340\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You can select an individual folder, such as \u201cArchive,\u201d but if you want to make a backup of all your emails, click on the name of your mailbox, make sure \u201cInclude Subfolders\u201d is checked and then click \u201cNext.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695241 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x4-Choose-folders.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.oFa9ocuIYj.png\" alt=\"The folder choices for the data export.\" width=\"439\" height=\"332\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>By default, your file will be called \u201cbackup.pst\u201d and stored in Window\u2019s default Microsoft Outlook folder, but you can change the location and the file name.<\/p>\n<p>If you save the file with the same name as another PST file in that location, the emails will be saved to the same file. This is what the \u201cOptions\u201d section is for; choose whether to replace duplicate emails, create duplicate emails, or not to export duplicate emails at all. When you\u2019re done, click \u201cFinish.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695242 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x5-Finish.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.xWXYtUdqFn.png\" alt=\"The export options for the file being exported to.\" width=\"439\" height=\"332\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Outlook will create a PST file in the location you specified. Meta-data such as folder properties (views, permissions, and AutoArchive settings), message rules, and blocked senders lists aren\u2019t exported.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695243 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/6-PST.png.pagespeed.ce.OaWdDmWUgt.png\" alt=\"The exported .pst file in Windows Explorer.\" width=\"338\" height=\"127\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Use the backup feature as an offsite backup, to make space in your IMAP account, or to move emails into a different account or Microsoft Outlook on another device.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Export an Outlook Calendar as a CSV File<\/em><\/strong><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Restore_a_Backup_In_Microsoft_Outlook\"><\/span>How to Restore a Backup In Microsoft Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Now that you have a PST file, you need to be able to import the data in it back into Microsoft Outlook, which is just as easy as exporting the file.<\/p>\n<p>Open the Outlook <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>lication on your computer, click \u201cFile,\u201d and then select Open &amp; Export &gt; Import\/Export.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695238 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x1-Open-and-export.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.BZ2MCJX-O8.png\" alt=\"Outlook's &quot;Import\/Export&quot; option.\" width=\"519\" height=\"476\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Next, select \u201cImport From Another Program or File\u201d and click \u201cNext.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695244 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x7-Import.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.nzvBZUgQ5w.png\" alt=\"Outlook's &quot;Import from another program or file&quot; option.\" width=\"439\" height=\"340\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Highlight the \u201cOutlook Data File\u201d option and then select \u201cNext.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695245 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x8-Outlook-Data-File.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.OYB8OK79nj.png\" alt=\"The file types you can choose to import from.\" width=\"439\" height=\"340\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Choose the PST file you want to import and choose whether to replace duplicate emails, create duplicate emails, or not to import duplicate emails at all. When you\u2019re done, click \u201cNext.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695246 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x9-Options.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.7F0PJ3HnUJ.png\" alt=\"The import options for the file being imported from.\" width=\"439\" height=\"332\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Select the folder you want to import\u2014or the whole mailbox, if that\u2019s what you exported\u2014and choose whether to import the files into the current folder you\u2019re in, or folders with the same name as you exported.<\/p>\n<p>If you\u2019re restoring from a backup or moving your emails to a new device, you\u2019ll want to \u201cimport items into the same folder in\u201d and choose the mail account to import them into. This will create the same folder structure you exported to the PST. When you\u2019re done, click \u201cFinish.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-695247 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x10-Finish.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.RmrPfboZY9.png\" alt=\"The Outlook location into which the files will be imported.\" width=\"439\" height=\"332\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Your emails will now be imported into Microsoft Outlook. If you\u2019re importing emails from a different account, and you\u2019re using IMAP or MAPI, the imported messages will be synced with the email server and you\u2019ll be able to access them from other devices. Depending on the volume of emails, it might take a little while for the sync to complete.<\/p>\n<p>Remember that meta data such as folder properties ( views, permissions, and AutoArchive settings), message rules, and blocked senders lists aren\u2019t exported into the PST, so they won\u2019t be imported either and you\u2019ll have to recreate them.<\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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Here\u2019s how to take a backup of your Microsoft Outlook emails and restore it if you ever need those messages again. How to Take&#8230;<\/p>\n","protected":false},"author":1,"featured_media":133796,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/thumbcache\/2\/200\/61bc09858312b14c440bb825693cf5fa\/wp-content\/uploads\/2019\/07\/stock-lede-microsoft-office-outlook-1.png","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-133795","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/133795","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=133795"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/133795\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/133796"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=133795"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=133795"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=133795"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}