{"id":144896,"date":"2020-12-31T13:24:38","date_gmt":"2020-12-31T10:24:38","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry\/"},"modified":"2020-12-31T13:24:38","modified_gmt":"2020-12-31T10:24:38","slug":"how-to-use-outlooks-my-templates-add-in-for-quick-text-entry","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry\/","title":{"rendered":"#How to Use Outlook\u2019s \u201cMy Templates\u201d Add-in For Quick Text Entry"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a40c1c7646a6\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a40c1c7646a6\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry\/#How_to_Open_%E2%80%9CMy_Templates%E2%80%9D_in_the_Outlook_Desktop_Client\" >How to Open \u201cMy Templates\u201d in the Outlook Desktop Client<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry\/#How_to_Open_My_Templates_in_the_Outlook_Web_App\" >How to Open My Templates in the Outlook Web App<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry\/#How_to_Use_%E2%80%9CMy_Templates%E2%80%9D_in_Microsoft_Outlook\" >How to Use \u201cMy Templates\u201d in Microsoft Outlook<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>&#8220;#How to Use Outlook\u2019s \u201cMy Templates\u201d Add-in For Quick Text Entry&#8221;<\/strong><\/p>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-435499\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2019\/07\/xstock-lede-microsoft-office-outlook-1.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.aAj51ggGZK.png\" alt=\"Microsoft Outlook logo\" width=\"650\" height=\"300\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Almost everyone who uses email at work types the same phrases multiple times a day. Save time by using \u201cMy Templates,\u201d Microsoft Outlook\u2019s add-in for one-click text entry, to store and add phrases of your choice.<\/p>\n<p>\u201cMy Templates\u201d is a simple but effective tool for storing phrases and letting you add them into an email with a single click. It is an Outlook add-in, but it\u2019s installed automatically in both the Outlook client and the Outlook web app as long as your email account uses a Microsoft Exchange server. This includes Outlook.com and M365\/O365 sub<a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">script<\/a>ions.<\/p>\n<p>The text you add to \u201cMy Templates\u201d is synced automatically between the Microsoft Outlook client and the Outlook web app, and the tool works identically in both. The process to open \u201cMy Templates\u201d is slightly different in the client and web app, but once it\u2019s open, it works the same way.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Open_%E2%80%9CMy_Templates%E2%80%9D_in_the_Outlook_Desktop_Client\"><\/span>How to Open \u201cMy Templates\u201d in the Outlook Desktop Client<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Open a new email in the Microsoft Outlook desktop application (or reply to or forward an existing message,) and in the \u201cMessage\u201d tab, click \u201cView Templates.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697469 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x1-View-Templates.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.BowMwOtOIP.png\" alt=\"The &quot;View Templates&quot; button on the Message tab of a new email.\" width=\"478\" height=\"163\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The \u201cMy Templates\u201d panel will open on the right-hand side of the email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697470 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x2-My-Templates.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.rBDElfCzxC.png\" alt=\"The &quot;My Templates&quot; panel in a new email.\" width=\"358\" height=\"410\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Open_My_Templates_in_the_Outlook_Web_App\"><\/span>How to Open My Templates in the Outlook Web App<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Open a new email in the <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/outlook.live.com\/\">Microsoft Outlook web app<\/a> (or reply to or forward an existing message), click the three-dot menu icon at the bottom of the email, and choose \u201cMy Templates\u201d from the menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697471 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x3-Menu-Option.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.IYuYf_qeXJ.png\" alt=\"The &quot;My Templates&quot; menu option.\" width=\"608\" height=\"555\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The \u201cMy Templates\u201d panel will open on the right-hand side of the email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697472 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x4-My-Templates.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.GxV3Dybg0A.png\" alt=\"The &quot;My Templates&quot; panel in a new email.\" width=\"324\" height=\"348\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Use_%E2%80%9CMy_Templates%E2%80%9D_in_Microsoft_Outlook\"><\/span>How to Use \u201cMy Templates\u201d in Microsoft Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>From this point onwards, we\u2019ll use Outlook\u2019s desktop client to demonstrate how \u201cMy Templates\u201d works, but it\u2019s exactly the same in the web app.<\/p>\n<p>\u201cMy Templates\u201d comes with a few preconfigured phrases out of the box that might be useful for you, but let\u2019s add our own. To do this, click \u201cTemplate.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697473 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x5-Template.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.sptObaSx_u.png\" alt=\"The option to add a template in &quot;My Templates&quot;.\" width=\"337\" height=\"250\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Enter a title for the phrase, the phrase itself, and click \u201cSave.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697474 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x6-New-Template.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.4luhWN24TK.png\" alt=\"The fields to complete to create a new template.\" width=\"338\" height=\"350\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The template will im<a href=\"https:\/\/buradabiliyorum.com\/en\/category\/social-mediaa\/\" data-internallinksmanager029f6b8e52c=\"1\" title=\"Social Media\" target=\"_blank\" rel=\"noopener\">media<\/a>tely be available.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697475 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x7-Template-Available.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.IYX4cjZNDQ.png\" alt=\"The new template displayed in &quot;My Templates&quot;.\" width=\"336\" height=\"297\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To use it, make sure your cursor is in the body of an email and click the phrase to add it to the email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697476 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/8-Use-Template.png\" alt=\"The template text added to an email.\" width=\"635\" height=\"308\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>It really is that simple. To edit or delete a template phrase, hover over it with your mouse or touchpad cursor to display the \u201cDelete\u201d and \u201cEdit\u201d options.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-697477 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/10\/x9-Edit-and-Delete.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic._0mpXEY-8c.png\" alt=\"The &quot;Delete&quot; and &quot;Edit&quot; options for a template.\" width=\"319\" height=\"298\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>There is no formatting available in \u201cMy Templates\u201d except the ability to use Ctrl+B (Cmd+B on Mac) for bold, Ctrl+I (Cmd+I on Mac) for italics, and Ctrl+U (Cmd+U on Mac) for underlining, so no changing the font or color or adding hyperlinks, but that\u2019s what full email templates are for.<\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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Save time by using \u201cMy Templates,\u201d Microsoft Outlook\u2019s add-in for one-click text entry, to store and add phrases of your choice. \u201cMy Templates\u201d is a simple but effective tool&#8230;<\/p>\n","protected":false},"author":1,"featured_media":144897,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/thumbcache\/2\/200\/61bc09858312b14c440bb825693cf5fa\/wp-content\/uploads\/2019\/07\/stock-lede-microsoft-office-outlook-1.png","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-144896","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/144896","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=144896"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/144896\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/144897"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=144896"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=144896"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=144896"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}