{"id":152696,"date":"2021-01-12T13:24:24","date_gmt":"2021-01-12T10:24:24","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-stop-microsoft-outlook-from-saving-sent-emails\/"},"modified":"2021-01-12T13:24:24","modified_gmt":"2021-01-12T10:24:24","slug":"how-to-stop-microsoft-outlook-from-saving-sent-emails","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-stop-microsoft-outlook-from-saving-sent-emails\/","title":{"rendered":"#How to Stop Microsoft Outlook from Saving Sent Emails"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a2e97217b45d\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a2e97217b45d\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-stop-microsoft-outlook-from-saving-sent-emails\/#How_to_Stop_Saving_Sent_Emails\" >How to Stop Saving Sent Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-stop-microsoft-outlook-from-saving-sent-emails\/#How_to_Save_Sent_Emails_to_a_Different_Folder\" >How to Save Sent Emails to a Different Folder<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>&#8220;#How to Stop Microsoft Outlook from Saving Sent Emails&#8221;<\/strong><\/p>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-701313\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/xmicrosoft-office-logo-new.jpg.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.OSeHM5sB4Z.jpg\" alt=\"Microsoft Outlook logo\" width=\"650\" height=\"300\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Clearing out your Sent Items folder in Microsoft Outlook normally means either deleting all the emails or moving them into an archive. Whichever you prefer, here\u2019s how to automate the process by either not saving sent emails or saving them into a different folder instead.<\/p>\n<p>When you send an email, Outlook sends the original email to the recipient and stores a copy of that email in the Sent Items folder. This default behavior makes perfect sense and will probably never change, but that doesn\u2019t mean you\u2019re stuck with it.<\/p>\n<p>Outlook lets you turn this off so that it doesn\u2019t store a copy of your sent emails in the Sent Items folder. If you normally delete everything in your Sent Items then this is all you need.<\/p>\n<p>To automatically move items into a folder other than Sent Items, you stop Outlook storing a copy to your Sent Items, and create a rule that sends a copy of all emails you send to the folder of your choice instead.<\/p>\n<p>We\u2019re interested in doing this as a default for all emails, but you can do this as a one-off for an individual email. In your Outlook <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>lication, open the \u201cOptions\u201d tab and click \u201cSave Sent Item To,\u201d which will give you the option to specify a particular folder or not to save the sent email at all.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700824 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x12-Options.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.4ozd0-GK3_.png\" alt=\"The &quot;Options&quot; tab showing the &quot;Save Sent Item To&quot; menu items.\" width=\"526\" height=\"267\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>But we can\u2019t think of many situations where you\u2019d want to do this. And if you did, it would be easier to just delete or move the email from Sent Items instead. However, if you want to do this automatically for all emails, here\u2019s how.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Stop_Saving_Sent_Emails\"><\/span>How to Stop Saving Sent Emails<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To stop Microsoft Outlook from saving a copy of your sent emails, open File &gt; Options.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700813 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x1-Options-1.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.UFKb7HbPcY.png\" alt=\"Outlook's &quot;Options&quot; menu option.\" width=\"146\" height=\"432\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the \u201cMail\u201d tab, scroll down to the \u201cSave Messages\u201d section and uncheck \u201cSave copies of messages in the Sent Items folder.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700814 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x2-Save-messages.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.zsqr-zruCm.png\" alt=\"The &quot;Save copies of messages in the Sent Items folder&quot; option.\" width=\"516\" height=\"250\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Now click \u201cOK\u201d in the bottom-right of the \u201cOptions\u201d window.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700815 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/3-OK.png\" alt=\"The &quot;OK&quot; button in the &quot;Options&quot; panel.\" width=\"531\" height=\"253\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you just want Outlook to stop saving sent emails, this is all you need to do.<\/p>\n<p>If you want the email client to save your sent emails to another folder, you need to create a rule to tell it to do that.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Save_Sent_Emails_to_a_Different_Folder\"><\/span>How to Save Sent Emails to a Different Folder<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In Microsoft Outlook, click Home &gt; Rules &gt; Manage Rules &amp; Alerts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700816 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x4-Manage-Rules.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.wylwVZnoG1.png\" alt=\"The &quot;Manage Rules &amp; Alerts&quot; menu option.\" width=\"597\" height=\"188\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Now select the \u201cNew Rule\u201d button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700817 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x5-New-Rule.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.UZVGX-Ey9C.png\" alt=\"The &quot;New Rule&quot; option in the &quot;Rules and Alerts&quot; panel.\" width=\"320\" height=\"163\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the Rules Wizard window that opens, click \u201cApply rule on messages I send\u201d and then select the \u201cNext\u201d button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700818 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x6-Messages-I-send.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.sW9B30ff4p.png\" alt=\"The &quot;Apply rule on message I send&quot; option in the Rule Wizard.\" width=\"441\" height=\"543\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The next panel is \u201cWhich condition(s) you want to check?\u201d As we want this rule to effect all sent emails, don\u2019t check any conditions, just click \u201cNext.\u201d A dialogue will appear asking you to confirm that this rule will affect all emails you send. Click \u201cYes.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700819 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x7-Correct.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.G1atNe0IKO.png\" alt=\"The dialogue asking you to confirm that the rule will apply to all emails you send.\" width=\"424\" height=\"117\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Choose the \u201cmove a copy to the specified folder\u201d option and select the underlined text to choose the folder.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700828 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x8-Specified-1.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.AUnkO-2sqc.png\" alt=\"The &quot;move a copy to the specified folder&quot; option in the Rules Wizard.\" width=\"441\" height=\"481\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the folder list that appears, choose the folder you want your sent emails saved to and then click \u201cOK.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700821 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x9-Folder.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.XoMj1qtgvO.png\" alt=\"The folder selection panel.\" width=\"352\" height=\"298\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Now select the \u201cNext\u201d button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700822 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x10-Next.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.m7eIT9TJBh.png\" alt=\"The &quot;Next&quot; button in the Rules Wizard.\" width=\"440\" height=\"196\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Click \u201cNext\u201d again, give your rule a name on the final screen, and then select \u201cFinish.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-700823 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/11\/x11-Finish.png.pagespeed.gp+jp+jw+pj+ws+js+rj+rp+rw+ri+cp+md.ic.F227RdMpBO.png\" alt=\"The name of the rule and the &quot;Finish&quot; button in the Rules Wizard.\" width=\"441\" height=\"468\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>From now on, all emails you send will save into the folder you chose instead of Sent Items.<\/p>\n<p>This rule will only work when you send emails through the Microsoft Outlook desktop client. When you send emails through the Outlook web app, they will continue to save into the Sent Items folder. There\u2019s no equivalent way to create a rule for sent mail in the Outlook web app.<\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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Whichever you prefer, here\u2019s how to automate the process by either not saving sent emails or saving them into a different folder instead. When&#8230;<\/p>\n","protected":false},"author":1,"featured_media":152697,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/thumbcache\/2\/200\/4d0bfd1188579dc50f3e24c8972a4359\/wp-content\/uploads\/2020\/11\/microsoft-office-logo-new.jpg","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-152696","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/152696","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=152696"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/152696\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/152697"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=152696"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=152696"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=152696"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}