{"id":201136,"date":"2021-03-12T11:30:00","date_gmt":"2021-03-12T08:30:00","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-use-appointment-slots-in-google-calendar\/"},"modified":"2021-03-12T11:30:00","modified_gmt":"2021-03-12T08:30:00","slug":"how-to-use-appointment-slots-in-google-calendar","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-use-appointment-slots-in-google-calendar\/","title":{"rendered":"#How to Use Appointment Slots in Google Calendar"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a2ebe263b12f\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a2ebe263b12f\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-appointment-slots-in-google-calendar\/#Create_an_Appointment_Block_in_Google_Calendar\" >Create an Appointment Block in Google Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-appointment-slots-in-google-calendar\/#Reserve_an_Appointment_Slot_in_Google_Calendar\" >Reserve an Appointment Slot in Google Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-appointment-slots-in-google-calendar\/#View_Your_Reserved_Spots_in_Google_Calendar\" >View Your Reserved Spots in Google Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-appointment-slots-in-google-calendar\/#Add_a_Guest_to_Your_Appointment_Blocks_in_Google_Calendar\" >Add a Guest to Your Appointment Blocks in Google Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-appointment-slots-in-google-calendar\/#Delete_an_Appointment_Block_or_Slot_in_Google_Calendar\" >Delete an Appointment Block or Slot in Google Calendar<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>&#8220;#How to Use <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">App<\/a>ointment Slots in Google Calendar&#8221;<\/strong><\/p>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-689103\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/09\/Google-Calendar-Lede.png\" alt=\"Google Calendar Logo\" width=\"650\" height=\"300\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you want to block time on your calendar to make yourself available to others, consider using appointment slots in Google Calendar. Then, share a link to your appointment page for others to reserve those times to meet with you.<\/p>\n<p>Appointment blocks in Google Calendar are ideal for teachers or professors who hold office hours, supervisors during review or evaluation season, and anyone else who meets with others often. The only thing you need to set up appointment slots for yourself is a work or school Google Calendar account. So, if your company uses Gmail, for instance, you should see the feature available to you.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Create_an_Appointment_Block_in_Google_Calendar\"><\/span>Create an Appointment Block in Google Calendar<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Open the <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/calendar.google.com\/calendar\/\">Google Calendar<\/a>\u00a0desktop website and sign in to the Google account you want to use, if necessary. Choose either the \u201cDay\u201d or \u201cWeek\u201d view from the drop-down list at the top.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715845\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/DayWeekView-GoogleCalendarOnline.png\" alt=\"Select Day or Week view\" width=\"398\" height=\"383\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Click on your calendar as you would to create a new event and pick \u201cAppointment Slots\u201d in the pop-up window.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715844\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/SelectAppointmentSlots-GoogleCalendarOnline.png\" alt=\"Select Appointment Slots\" width=\"535\" height=\"528\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Enter a title and select the total time for the block. You can then choose from \u201cSingle Slot\u201d or \u201cSlots with Duration\u201d in the drop-down box. For Slots with Duration, add the amount of time for the slots. Click \u201cSave.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715843\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/CreateAppointmentSlots-GoogleCalendarOnline.png\" alt=\"Fill in the Appointment Block details\" width=\"513\" height=\"259\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Once you save the appointment block, you\u2019ll see it on your calendar as an event with a block icon in the top-left corner. Click this event to edit, delete, or go to the appointment page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715846\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/AppointmentBlock-GoogleCalendarOnline.png\" alt=\"Appointment block in Google Calendar\" width=\"544\" height=\"246\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The link you\u2019re directed to for the appointment page is the one you can share with others who can reverse their slots with you.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Reserve_an_Appointment_Slot_in_Google_Calendar\"><\/span>Reserve an Appointment Slot in Google Calendar<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you share the link to your appointment page, others can drop the URL into their web browser\u2019s address bar. They\u2019ll sign in to their Google Calendar account to see the slots you have available.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715848\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/AvailableAppointmentSlots-GoogleCalendarOnline.png\" alt=\"Available Appointment Slots\" width=\"609\" height=\"380\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>They can simply click the slot they want to reserve with you, optionally add a Description, and hit \u201cSave.\u201d This will add the event to their own Google Calendar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715847\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/ReserveAppointmentSlot-GoogleCalendarOnline.png\" alt=\"Reserve an Appointment Slot\" width=\"650\" height=\"326\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If the person reserving the slot wants to include a file for your meeting, they can attach it to the event after it\u2019s saved, just like with any other Google Calendar event.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"View_Your_Reserved_Spots_in_Google_Calendar\"><\/span>View Your Reserved Spots in Google Calendar<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>After someone reserves one of your appointment slots, you\u2019ll see it as an event on your Google Calendar. This displays side by side with the original appointment block you set up.<\/p>\n<p>Click that particular event to view any information the person included when they saved the slot. You can also edit it with more details, like with any other Google Calendar event.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715850\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/ViewReservedAppointmentSlot-GoogleCalendarOnline.png\" alt=\"View a reserved Appointment Slot\" width=\"607\" height=\"591\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>When you visit your appointment page, slots that others reserve and save will no longer display. This is a good way for you to see how many slots you have left in your block and for which times.<\/p>\n<p>For example, we set up a block of 30-minute slots from 12 p.m. to 4 p.m. You can see in the screenshot below that slots at 12 p.m., 2 p.m., and 3 p.m. have been reserved.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715849\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/AvailableReservedAppointmentSlots-GoogleCalendarOnline.png\" alt=\"Available and reserved Appointment Slots\" width=\"604\" height=\"379\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If someone who reserves one of your appointment slots cancels the event, that slot will reopen and show back up on your appointment page for another person to reserve.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Add_a_Guest_to_Your_Appointment_Blocks_in_Google_Calendar\"><\/span>Add a Guest to Your Appointment Blocks in Google Calendar<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can add guests to your appointment blocks to include them in the process. When you add a guest, that person is included in every appointment slot and receives a notification when someone reserves a slot. So, this would be appropriate for your assistant, secretary, or business partner.<\/p>\n<p>To add a guest, double-click the appointment block on your Google Calendar to open the details page. On the right side, enter their name (if they\u2019re in your Google contacts) or email address in the \u201cAdd Guests\u201d box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715852\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/AddGuestsAppointmentBlock-GoogleCalendarOnline.png\" alt=\"Add Guests to an Appointment Block\" width=\"363\" height=\"251\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Click \u201cSave\u201d at the top of the event details page. You\u2019ll be asked whether you would like to send an invitation email to your guest. Select \u201cSend\u201d or \u201cDon\u2019t Send\u201d per your preference.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715851\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/EmailGuestsAppointmentBlock-GoogleCalendarOnline.png\" alt=\"Choose to send email invitations to guests\" width=\"432\" height=\"107\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Remember, guests are those you want to include in your appointment block. For people who need to reserve slots, instruct them to visit your appointment page as described earlier.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Delete_an_Appointment_Block_or_Slot_in_Google_Calendar\"><\/span>Delete an Appointment Block or Slot in Google Calendar<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Since appointment blocks and any reserved slots display on your Google Calendar like standard events, you can cancel them like standard events.<\/p>\n<p>Click the event to display the pop-up window and click the trash can icon to delete it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715854\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/DeleteAppointmentBlock-GoogleCalendarOnline.png\" alt=\"Click the trash can to delete an Appointment Block\" width=\"438\" height=\"216\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To cancel an individual reserved slot, click the trash can, then decide whether you\u2019d like to send a cancellation email to that person.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-715853\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/02\/DeleteAppointmentSlotEmail-GoogleCalendarOnline.png\" alt=\"Choose to send email cancellation\" width=\"432\" height=\"213\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<hr\/>\n<p>Appointment blocks and slots in Google Calendar give you a terrific way to reserve time for others. Rather than sending individual event invitations, students, team members, and staff can simply choose a time that works for them.<\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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Then, share a link to your appointment page for others to reserve those times to meet with you. Appointment blocks in Google Calendar are ideal&#8230;<\/p>\n","protected":false},"author":1,"featured_media":201137,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2020\/09\/Google-Calendar-Lede.png?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-201136","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/201136","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=201136"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/201136\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/201137"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=201136"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=201136"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=201136"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}