{"id":249336,"date":"2021-05-13T17:24:51","date_gmt":"2021-05-13T14:24:51","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-use-outline-view-in-microsoft-word\/"},"modified":"2021-05-13T17:24:51","modified_gmt":"2021-05-13T14:24:51","slug":"how-to-use-outline-view-in-microsoft-word","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-use-outline-view-in-microsoft-word\/","title":{"rendered":"#How to Use Outline View in Microsoft Word"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a2ebe1592d80\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a2ebe1592d80\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-outline-view-in-microsoft-word\/#Using_Outline_View_in_Microsoft_Word\" >Using Outline View in Microsoft Word<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-outline-view-in-microsoft-word\/#Outline_Tools\" >Outline Tools<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-outline-view-in-microsoft-word\/#Master_Document_Tools\" >Master Document Tools<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-outline-view-in-microsoft-word\/#Exiting_Outline_View_in_Microsoft_Word\" >Exiting Outline View in Microsoft Word<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>&#8220;#How to Use Outline View in Microsoft Word&#8221;<\/strong><\/p>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage alignnone size-full wp-image-722245\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/04\/microsoft-word-logo.jpg?width=1200&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Microsoft Word logo\" width=\"1200\" height=\"555\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Outlines are useful for creating business documents, lengthy tutorials, and even books. With Microsoft Word, you can use outline view for laying your major points in a structured format.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Using_Outline_View_in_Microsoft_Word\"><\/span>Using Outline View in Microsoft Word<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To get started, you simply enable outline view by going to the View tab and selecting \u201cOutline\u201d in the Views section of the ribbon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726750\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/ViewsOutline-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Go to Views and click Outline\" width=\"270\" height=\"157\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Unlike print or web layout view in Word, outline view comes with its own set of tools in the ribbon. On the Outlining tab, these allow you to work with your outline levels and any documents that you want to embed.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Outline_Tools\"><\/span>Outline Tools<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>By default, you\u2019ll start with Level 1, and you\u2019ll always know which level you\u2019re using by looking at the \u201cOutline Level\u201d drop-down box on the left of the ribbon. You can also use the drop-down list to change your current level.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726754\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/OutlineLevelDropDown-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Outline Level drop-down\" width=\"255\" height=\"135\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>On each side of the Outline Level box, you have arrows. The ones on the right allow you to decrease or demote one level (single arrow) or as body text (double arrow). The arrows on the left let you increase or promote one level (single arrow) or to the highest level (double arrow).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726753\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/OutlineLevelArrows-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Outline Level arrows\" width=\"255\" height=\"135\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>So you can use the Outline Level drop-down box or the arrows on either side to switch to the level you need.<\/p>\n<p>Below the level tools, you have some to rearrange items. With the up and down arrows, you can move items in the direction you need. This lets you easily rearrange your points.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726752\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/RearrangeOutlineItems-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Use the arrows to rearrange outline items\" width=\"255\" height=\"135\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The plus and minus signs let you expand and collapse levels. For lengthy outlines, this can help you collapse levels that you don\u2019t need at the moment and expand those that you do.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726751\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/ExpandCollapseLevels-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Use plus and minus to expand and collapse levels\" width=\"255\" height=\"135\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Another convenient tool for focusing on particular levels is the \u201cShow Level\u201d drop-down list. The list lets you pick which levels you want to view. For instance, if you choose Level 3 in the drop-down box, you\u2019ll see Level 1, Level 2, and Level 3 only. This hides everything from Level 4, Level 5, and so on.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726756\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/ShowLevel-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Show Level drop-down list\" width=\"240\" height=\"342\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The other two options in the Outline Tools section are \u201cShow Text Formatting\u201d and \u201cShow First Line Only.\u201d If you prefer to view your outline without the formatting of your document for a plain <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>earance, uncheck that box. If you have lengthy items within your levels and only want to see the first line, check that box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726755\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/FormattingFirstLine-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Show formatting and first line only check boxes\" width=\"243\" height=\"99\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Master_Document_Tools\"><\/span>Master Document Tools<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To include subdocuments, click \u201cShow Document\u201d in the ribbon to expand that section of controls.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726759\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/ShowDocument-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Show Document\" width=\"415\" height=\"126\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>This is handy if you have, for example, a business document and want to include a separate file like a contract, vendor agreement, or statement of work.<\/p>\n<p>Click \u201cInsert\u201d if you have a saved file that you wish to browse for and embed, or \u201cCreate\u201d if you prefer to make one on the fly.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726758\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/CreateInsertSubdocument-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Create or Insert a subdocument\" width=\"415\" height=\"126\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Once the subdocument is embedded, use the \u201cCollapse Subdocuments\u201d button to collapse the document\u2019s content and only show a link to it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726760\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/ExpandedSubdocument-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Collapse Subdocuments\" width=\"650\" height=\"263\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>This button then changes to \u201cExpand Subdocuments\u201d to quickly expand that item and allow you to view its content again.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726761\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/CollapsedSubdocument-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Expand Subdocuments\" width=\"650\" height=\"212\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The remaining options in the Master Document section help you manage the subdocuments you include. They are as follows:<\/p>\n<ul>\n<li><strong>Unlink<\/strong>: This removes the link to the subdocument and copies the text to the current document.<\/li>\n<li><strong>Merge<\/strong>: If you\u2019re using multiple subdocuments, you can merge all content from each into the first subdocument.<\/li>\n<li><strong>Split<\/strong>: If you want to separate subdocument content into multiple documents, you can create a split at each insertion point.<\/li>\n<li><strong>Lock Document<\/strong>: To keep changes from moving into subdocuments, you can lock the document.<\/li>\n<\/ul>\n<blockquote class=\"admonishment_note\"><p><strong>Note:<\/strong> Only applicable items will be available in this section of the ribbon. For instance, if you do not have multiple subdocuments embedded, Merge and Split will be grayed out.<\/p><\/blockquote>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726764\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/MasterDocumentTools-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Master Document tools\" width=\"406\" height=\"123\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Exiting_Outline_View_in_Microsoft_Word\"><\/span>Exiting Outline View in Microsoft Word<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can continue to use the outline view for the life of your document if you like. But if you prefer to close the outline, you can see your document in your default view at any time. Click \u201cClose Outline View\u201d in the ribbon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-726766 size-full\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/ExitOutlineView-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Click Close Outline View\" width=\"650\" height=\"207\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You\u2019ll then see your outline in a collapsible and expandable format using print layout, web layout, or read mode in Word. Use the arrows next to the headings to collapse or expand the levels you created with the outline.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-726762\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/CollapsedPrintLayout-MicrosoftWord.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Collapsed outline in Print Layout\" width=\"338\" height=\"256\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>When creating an outline is the best method for composing your document, report, or book in Microsoft Word, outline view gives you the tools that you need.<\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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With Microsoft Word, you can use outline view for laying your major points in a structured format. Using Outline View in Microsoft Word To get started, you simply enable outline view by going to the&#8230;<\/p>\n","protected":false},"author":1,"featured_media":249337,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/04\/microsoft-word-logo.jpg?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-249336","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/249336","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=249336"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/249336\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/249337"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=249336"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=249336"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=249336"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}