{"id":276214,"date":"2021-06-16T14:32:36","date_gmt":"2021-06-16T11:32:36","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/8-ways-to-make-your-virtual-meetings-more-productive\/"},"modified":"2021-06-16T14:32:36","modified_gmt":"2021-06-16T11:32:36","slug":"8-ways-to-make-your-virtual-meetings-more-productive","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/","title":{"rendered":"#8 Ways to Make Your Virtual Meetings More Productive"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a3dc9f96cf0a\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a3dc9f96cf0a\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#1_Develop_meeting_agendas\" >1. Develop meeting agendas.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#2_Request_RSVPs\" >2. Request RSVPs.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#3_Elicit_and_encourage_full_team_participation\" >3. Elicit and encourage full team participation.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#4_Be_open_to_cancelling_meetings\" >4. Be open to cancelling meetings.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#5_Schedule_meetings_when_people_can_actually_meet\" >5. Schedule meetings when people can actually meet.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#6_Let_people_leave_the_meeting_when_their_part_is_done\" >6. Let people leave the meeting when their part is done.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#7_Limit_your_virtual_meetings_to_an_hour_max\" >7. Limit your virtual meetings to an hour, max.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/buradabiliyorum.com\/en\/8-ways-to-make-your-virtual-meetings-more-productive\/#8_Ask_yourself_if_a_virtual_meeting_even_is_warranted\" >8. Ask yourself if a virtual meeting even is warranted.<\/a><\/li><\/ul><\/nav><\/div>\n<p>&#8220;<strong>#8 Ways to Make Your Virtual Meetings More Productive<\/strong>&#8221;<\/p>\n<div><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"717\" src=\"https:\/\/www.noupe.com\/wp-content\/uploads\/2021\/06\/visuals-ufK-deiLqY8-unsplash-1024x717.jpg\" class=\"attachment-large size-large wp-post-image\" alt=\"\" style=\"margin-bottom: 15px\" \/><\/div>\n<p class=\"opener\">During Covid, businesses and individuals searched high and low for the perfect virtual meeting vehicle.<\/p>\n<p>According to TrustRadius, online inquiries for web conferencing portals jumped by 500% between February and April 2020. Eventually, many people turned to Zoom, though others stuck with Microsoft Teams and even Skype.<\/p>\n<p>By this point, most of us are accustomed to meeting with colleagues and clients over screens. (The phrase \u201cYou\u2019re on mute\u201d might as well be on at least one coffee mug in every remote office.) However, that doesn\u2019t mean that we\u2019ve quite nailed down what it takes to make tele-gatherings efficient. Quite honestly, we\u2019re still learning even after a year.<\/p>\n<p>What\u2019s the problem? Like in-person meetings, virtual ones quickly can turn into time-wasters. To avoid losing precious hours each week, <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>ly the following strategies to all of your video get-togethers.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"1_Develop_meeting_agendas\"><\/span><strong>1. Develop meeting agendas.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Trying to conduct a productive meeting without a meeting agenda is like trying to film a movie without a storyboard. Basically, you have no idea what you\u2019re going to do next; you just hope for the best. To be sure, improv is exciting on the stage. But it\u2019s detrimental in the business world.<\/p>\n<p>A better solution is to create and distribute agendas for every virtual meeting, even short ones. You may want to get help designing your agendas with a meeting agenda template to streamline all your documentation. Remember that agendas aren\u2019t just useful to keep the dialogue rolling. They\u2019re also helpful as historic documents to show what you discussed and when. Give yourself extra credit if you update your agendas and add ownership to each action item noted.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Request_RSVPs\"><\/span><strong>2. Request RSVPs.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The last thing you want is to set up a virtual meeting and not have everyone attend. Therefore, make sure you follow up with all participants at least the day before the meeting. This serves two purposes. First, it sets up a gentle tickler or ping. Secondly, it allows you to find out if someone can\u2019t make it at the last minute and you need to reschedule.<\/p>\n<p>An RSVP doesn\u2019t have to be lengthy. Sending out a quick text or email reminder can do the trick. Some meeting software even enables you to schedule your reminders at the time you arrange the meeting. That way, you don\u2019t have to worry about deploying the reminder yourself. (Just be certain to add yourself to the reminder list.)<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Elicit_and_encourage_full_team_participation\"><\/span><strong>3. Elicit and encourage full team participation.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Many people won\u2019t speak up in virtual meetings because they feel intimidated, shy, or introverted. Don\u2019t assume that they have nothing to say, though. Plenty of individuals will wait until they\u2019re called upon to contribute rather than disrupting the flow. And when they\u2019re asked their opinion, they\u2019re happy to give it.<\/p>\n<p>As the organizer of your meeting, be cognizant of who is and isn\u2019t talking. It\u2019s fine to call out someone by name: \u201cJackie, what do you think about the project? Are we missing anything?\u201d Usually, you\u2019ll get a lot of insight. You\u2019ll also reduce the chances that your meetings always end up with the same people making decisions.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Be_open_to_cancelling_meetings\"><\/span><strong>4. Be open to cancelling meetings.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Have you ever felt like you shouldn\u2019t have allowed a meeting to happen? Have you sat through someone else\u2019s meeting and thought, \u201cWhy are we here?\u201d Go with your gut. If most of your agenda items can be postponed to another time, your meeting is probably unnecessary.<\/p>\n<p>Don\u2019t worry about hurting anyone\u2019s feelings. Instead of thinking that you have to meet for the sake of meeting, send a cancellation notice. Most team members feel a huge sense of relief when they hear a meeting\u2019s been postponed, delayed, or scrapped. They\u2019ll be grateful that you didn\u2019t move forward with a needless conversation.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Schedule_meetings_when_people_can_actually_meet\"><\/span><strong>5. Schedule meetings when people can actually meet.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This is a huge productivity hack: Ask before scheduling a big meeting. Nothing\u2019s worse than having a two-page agenda when half your people can only stay for 15 minutes. If you\u2019re planning on a marathon Microsoft Teams session, survey your attendees first. Let them know the meeting\u2019s going to tackle substantial items, so you\u2019ll need their undivided attention.<\/p>\n<p>What happens if you have a long agenda but most people can only block off 30 minutes here and there? Adapt. Divide your agenda into halves or thirds. Hosting a few meetings won\u2019t hurt anyone. Besides, breaking down responsibilities into small chunks can be easier for everyone to digest\u2014and accomplish&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Let_people_leave_the_meeting_when_their_part_is_done\"><\/span><strong>6. Let people leave the meeting when their part is done.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Let\u2019s say you have a weekly staff meeting. As you\u2019re arranging your agenda, stagger your topics. As an example, your first topics should require everyone on the team. But perhaps your third or fourth topics aren\u2019t pertinent to everyone. This means you can allow some participants to leave before others, if they wish.<\/p>\n<p>Setting up the rhythm of your meeting by frontloading full-group projects makes tons of sense productivity-wise. Plus, your attendees will appreciate being able to log off when their parts are finished.&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"7_Limit_your_virtual_meetings_to_an_hour_max\"><\/span><strong>7. Limit your virtual meetings to an hour, max.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Do you naturally hit the one-hour button when you set up your virtual meetings? That\u2019s because we\u2019re conditioned to believe that meetings should last an hour. Yet most people\u2019s attention spans aren\u2019t conducive to handling a one-hour meeting, especially on Zoom.<\/p>\n<p>This isn\u2019t to suggest that some meetings aren\u2019t worth an hour. Some will be. Some won\u2019t. Take the time to evaluate all your meetings. You may find that some belong in the 30-minute category. Again, no one will complain that you\u2019ve decided to shorten your meetings.&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"8_Ask_yourself_if_a_virtual_meeting_even_is_warranted\"><\/span><strong>8. Ask yourself if a virtual meeting even is warranted.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Sometimes, the question isn\u2019t what to do at your meeting. It\u2019s whether to hold your meeting in the first place. Plenty of meetings could be better handled with a phone call or one-to-one FaceTime chat.&nbsp;<\/p>\n<p>Before asking another person to sit down with you online, think about your topics. Do you really need to see one another? Does your discussion warrant a full-blown meeting? If you\u2019re not sure, start with a phone call. You can always hop onto a video conferencing platform if needed.<\/p>\n<p>Getting together with your crew will always be a necessary part of leading a company or department. However, with a few tweaks, you can make your virtual meetings more efficient. Not only will you get more done, but you\u2019ll feel less Zoom fatigue, too.<br \/>\n <img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.noupe.com\/?feed-stats-post-id=116573\" width=\"1\" height=\"1\" \/><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. Follow us on\u00a0<span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/news.google.com\/publications\/CAAqBwgKMLG0nwswvr63Aw\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Google News<\/a><\/span>\u00a0too, click on the star and choose us from your favorites.<\/span><\/strong><\/p><\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\">For forums sites go to <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/forum.buradabiliyorum.com\/\" target=\"_blank\" rel=\"noopener\">Forum.BuradaBiliyorum.Com<\/a><\/span><\/strong><\/p>\n<\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\"><strong>If you want to read more <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/news\/\" data-internallinksmanager029f6b8e52c=\"2\" title=\"News\" target=\"_blank\" rel=\"noopener\">News<\/a> articles, you can visit our <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/en.buradabiliyorum.com\/general\/\" target=\"_blank\" rel=\"noopener\">General <\/a><\/span>category.<\/strong><\/p>\n<\/blockquote>\n<p><span style=\"color: black;\"><a style=\"color: #ff9900;\" href=\"https:\/\/www.noupe.com\/essentials\/ways-to-make-your-virtual-meetings-more-productive.html\" target=\"_blank\" rel=\"noopener\">Source<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;#8 Ways to Make Your Virtual Meetings More Productive&#8221; During Covid, businesses and individuals searched high and low for the perfect virtual meeting vehicle. According to TrustRadius, online inquiries for web conferencing portals jumped by 500% between February and April 2020. Eventually, many people turned to Zoom, though others stuck with Microsoft Teams and even&#8230;<\/p>\n","protected":false},"author":1,"featured_media":276215,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.noupe.com\/wp-content\/uploads\/2021\/06\/visuals-ufK-deiLqY8-unsplash-1024x717.jpg","fifu_image_alt":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-276214","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-general"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/276214","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=276214"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/276214\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/276215"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=276214"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=276214"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=276214"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}