{"id":387277,"date":"2021-12-29T21:00:45","date_gmt":"2021-12-29T18:00:45","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-count-cells-with-text-in-microsoft-excel\/"},"modified":"2021-12-29T21:00:45","modified_gmt":"2021-12-29T18:00:45","slug":"how-to-count-cells-with-text-in-microsoft-excel","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-count-cells-with-text-in-microsoft-excel\/","title":{"rendered":"#How to Count Cells With Text in Microsoft Excel"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a26ea23c31f2\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a26ea23c31f2\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-count-cells-with-text-in-microsoft-excel\/#Count_Cells_With_Any_Text_in_Excel\" >Count Cells With Any Text in Excel<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-count-cells-with-text-in-microsoft-excel\/#Count_Cells_With_Specific_Text_in_Excel\" >Count Cells With Specific Text in Excel<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>&#8220;#How to Count Cells With Text in Microsoft Excel&#8221;<\/strong><\/p>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage alignnone size-full wp-image-757715\" data-pagespeed-lazy-srcset=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/09\/microsoft_excel_hero_1200x675.jpg?width=398&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1 400w, https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/09\/microsoft_excel_hero_1200x675.jpg?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1 1200w\" sizes=\"auto, 400w, 1200w\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/09\/microsoft_excel_hero_1200x675.jpg?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Microsoft Excel logo on a green background\" width=\"1200\" height=\"675\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Do you want to count the number of cells that contain any or specific text while ignoring all other cells? If so, Microsoft Excel has a dedicated function to help you do that. We\u2019ll show you how to use it.<\/p>\n<p>In Excel, you can use the COUNTIF function to count either cells containing any text or cells containing specific text. Use the method below that works for your specific situation.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Count Cells in Microsoft Excel<\/em><\/strong><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Count_Cells_With_Any_Text_in_Excel\"><\/span>Count Cells With Any Text in Excel<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To count the number of cells that contain any text, but ignore any numbers, blank cells, and <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/733093\/how-to-highlight-blanks-or-errors-in-microsoft-excel\/\">errors, use the method here.<\/p>\n<p>First, open your spreadsheet with Microsoft Excel. In the spreadsheet, select the cell in which you want to display the result.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-769995\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/1-select-cell-3.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Select a cell in an Excel spreadsheet.\" width=\"525\" height=\"350\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the selected cell, type the following <code>COUNTIF<\/code> function and press Enter. Make sure to replace <code>D2<\/code> and <code>D6<\/code> in this function with the range where your cells to be counted are.<\/p>\n<pre>=COUNTIF(D2:D6,\"*\")<\/pre>\n<p>Here, the * (asterisk) argument tells the function to only count cells containing text.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-769996\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/2-countif-count-text-cells.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Enter the COUNTIF function to count all text cells.\" width=\"522\" height=\"348\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You can also count the cells that contain anything but text. To do so, use the following modified version of the <code>COUNTIF<\/code> function. In this function, the argument specifies that only the non-text cells should be counted.<\/p>\n<p>If a cell has a mix of both text and numbers, it won\u2019t be counted.<\/p>\n<pre>=COUNTIF(D2:D6,\"&lt;&gt;*\")<\/pre>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-769997\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/3-countif-count-non-text-cells.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Enter the COUNTIF function to count all non-text cells.\" width=\"525\" height=\"349\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>This is the result you will see when you use the COUNTIF function to count the number of cells containing any text.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-769998\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/4-countif-result.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"The number of cells containing any text.\" width=\"523\" height=\"350\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Highlight Blanks or Errors in Microsoft Excel<\/em><\/strong><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Count_Cells_With_Specific_Text_in_Excel\"><\/span>Count Cells With Specific Text in Excel<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To make Excel only count the cells that contain specific text, use an argument with the <code>COUNTIF<\/code> function.<\/p>\n<p>First, in your spreadsheet, select the cell in which you want to display the result.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-769995\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/1-select-cell-3.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Select a cell in an Excel spreadsheet.\" width=\"525\" height=\"350\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the selected cell, type the following <code>COUNTIF<\/code> function and press Enter. In the function, replace <code>D2<\/code> and <code>D6<\/code> with the <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/462153\/how-to-create-a-dynamic-defined-range-in-excel\/\">range where your cells are. Also, replace <code>a<\/code> with any character or word that your cell should have for it to be counted.<\/p>\n<p>The below function counts all cells that contain the letter <code>a<\/code>. This means, in our example, it will count both <code>Mahesh<\/code> and <code>David<\/code> as both these names have the letter <code>a<\/code> in them.<\/p>\n<pre>=COUNTIF(D2:D6,\"*a*\")<\/pre>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-769999\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/5-countif-count-specific-text-cells.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Enter the COUNTIF function to count cells containing specific text.\" width=\"522\" height=\"351\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Here\u2019s the result:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-770000\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/6-countif-specific-text-result.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"The number of cells containing specific text.\" width=\"523\" height=\"346\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To make the function count those cells that only have your specified character or word in them, remove the * (asterisk) sign from before and after your character or word, as follows.<\/p>\n<pre>=COUNTIF(D2:D6,\"a\")<\/pre>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-770001\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/7-countif-count-only-specific-text-cells.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Enter the COUNTIF function to count cells only containing specific text.\" width=\"525\" height=\"347\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In our example, the count result is <code>0<\/code> because there are no cells that only contain the character <code>a<\/code> in them.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-770002\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/11\/8-countif-only-specific-text-cell-result.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"The number of cells containing only specific text.\" width=\"521\" height=\"347\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>And that\u2019s how you specify what cells to consider for calculation in your Microsoft Excel spreadsheets. Very useful!<\/p>\n<hr\/>\n<p>Did you know Excel can also count blank or empty cells in your spreadsheets? Check that out if you\u2019re interested.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Count Blank or Empty Cells in Microsoft Excel<\/em><\/strong><\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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If so, Microsoft Excel has a dedicated function to help you do that. We\u2019ll show you how to use it. In Excel, you can use the&#8230;<\/p>\n","protected":false},"author":1,"featured_media":387278,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/09\/microsoft_excel_hero_1200x675.jpg?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-387277","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/387277","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=387277"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/387277\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/387278"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=387277"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=387277"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=387277"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}