{"id":411390,"date":"2022-03-02T19:00:00","date_gmt":"2022-03-02T16:00:00","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-send-automatic-reply-emails-in-gmail\/"},"modified":"2022-03-02T19:00:00","modified_gmt":"2022-03-02T16:00:00","slug":"how-to-send-automatic-reply-emails-in-gmail","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-send-automatic-reply-emails-in-gmail\/","title":{"rendered":"#How to Send Automatic Reply Emails in Gmail"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a2ec58ff26b0\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a2ec58ff26b0\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-send-automatic-reply-emails-in-gmail\/#Create_the_Email_Template_in_Gmail\" >Create the Email Template in Gmail<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-send-automatic-reply-emails-in-gmail\/#Enable_Templates\" >Enable Templates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-send-automatic-reply-emails-in-gmail\/#Compose_the_Template\" >Compose the Template<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-send-automatic-reply-emails-in-gmail\/#Set_Up_the_Automated_Filter_to_Send_the_Email\" >Set Up the Automated Filter to Send the Email<\/a><\/li><\/ul><\/nav><\/div>\n<p><strong>&#8220;#How to Send Automatic Reply Emails in Gmail&#8221;<\/strong><\/p>\n<div>\n<figure style=\"width: 1200px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage size-full wp-image-767239\" data-pagespeed-lazy-srcset=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2017\/05\/gmail-logo-on-a-smartphone-next-to-a-computer.jpg?width=398&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1 400w, https:\/\/www.howtogeek.com\/wp-content\/uploads\/2017\/05\/gmail-logo-on-a-smartphone-next-to-a-computer.jpg?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1 1200w\" sizes=\"auto, 400w, 1200w\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2017\/05\/gmail-logo-on-a-smartphone-next-to-a-computer.jpg?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Gmail logo on a smartphone next to a computer\" width=\"1200\" height=\"675\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><figcaption class=\"wp-caption-text\"><span class=\"type:primaryImage imagecredit\"><a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.shutterstock.com\/image-photo\/assam-india-january-31-2021-gmail-1919781218\">sdx15\/Shutterstock.com<\/a><\/span><\/figcaption><\/figure>\n<p>We receive automated emails all the time. From confirmations to acknowledgments, you probably have at least one in your inbox right now. So, what if you want to send an automatic email yourself? We\u2019ll show you how in Gmail.<\/p>\n<p>You can send an email automatically in Gmail with a simple two-step process. First, you\u2019ll create the email and save it as a template. Second, you\u2019ll set up a filter to send that email based on criteria.<\/p>\n<p>If you\u2019re ready to lighten your workload by automating emails instead of manually sending them, let\u2019s get to it!<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Create_the_Email_Template_in_Gmail\"><\/span>Create the Email Template in Gmail<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can create and use templates on the <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/mail.google.com\/mail\/\">Gmail website<\/a>. As of this writing, the feature is not available in the Gmail mobile <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>s.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Create and Use an Email Template in Microsoft Outlook<\/em><\/strong><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Enable_Templates\"><\/span>Enable Templates<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To set up a template in Gmail, you must first enable the setting. Click the gear icon on the top right and then pick \u201cSee All Settings\u201d in the sidebar that appears.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-786287\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/SeeAllSettings-GmailLabelMove.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"\" width=\"284\" height=\"235\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Go to the Advanced tab and mark the option for Enable to the right of Templates. Click \u201cSave Changes\u201d at the bottom.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-786341\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/EnableTemplates-GmailSendAutomaticEmail.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Option to Enable Templates in the Gmail Settings\" width=\"650\" height=\"333\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The webpage will refresh to apply your change.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Compose_the_Template\"><\/span>Compose the Template<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Click \u201cCompose\u201d on the top right to create an email as you normally would. Enter the body of the email and optionally the subject line.<\/p>\n<p>When you finish, click the three dots on the bottom right of the email to display More Options. Move your cursor to Templates &gt; Save Draft as Template &gt; Save as New Template.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-786351 size-full\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/SaveDraftTemplate-GmailSendAutomaticEmail.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Save the email as a template\" width=\"650\" height=\"296\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Give your template a name and click \u201cSave.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-786343\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/NameTemplate-GmailSendAutomaticEmail.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Template name box in Gmail\" width=\"458\" height=\"168\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You can then close the email by clicking the X on the top right, unless you want to send this email manually as well.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Set_Up_the_Automated_Filter_to_Send_the_Email\"><\/span>Set Up the Automated Filter to Send the Email<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Now that you have your email template built, you can set up the filter to automatically send it.<\/p>\n<p>Return to your Gmail settings using the gear icon and \u201cSee All Settings.\u201d This time, select the Filters and Blocked Addresses tab and pick \u201cCreate a New Filter\u201d at the bottom.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-786286\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/SettingsCreateFilter-GmailLabelMove.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Create a New Filter link\" width=\"650\" height=\"118\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Enter the criteria for the incoming messages that you want to prompt the automatic email. For instance, if you have an email link on your website, you might include the Subject. Or if you ask others to include certain words, you could use Has the Words. Then, click \u201cCreate Filter.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-786345\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/FilterConditions-GmailSendAutomaticEmail.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Gmail filter conditions\" width=\"626\" height=\"351\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>On the next screen are the actions for the matching emails. Check the box for Send Template and pick your template from the drop-down list. If you want to use additional actions, you can do so here as well. For example, you may want to apply a label or forward the email to follow up or take further action.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Automatically Forward Specific Emails in Gmail<\/em><\/strong><\/p>\n<p>Click \u201cCreate Filter\u201d when you finish selecting the actions.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-786346\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/FilterActions-GmailSendAutomaticEmail.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Gmail filter actions\" width=\"572\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To be sure this process works as you expect, you can send a test message that meets the criteria to the email address. Then, confirm you receive the automatic email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-786347\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/02\/TestTemplate-GmailSendAutomaticEmail.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Automatic email received from Gmail\" width=\"635\" height=\"450\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you regularly send the same messages to clients, customers, users, or contacts, give this process a try and send those emails automatically.<\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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From confirmations to acknowledgments, you probably have at least one in your inbox right now. So, what if you want to send an automatic email yourself? We\u2019ll show you how in Gmail. You can send an email automatically in&#8230;<\/p>\n","protected":false},"author":1,"featured_media":411391,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2017\/05\/gmail-logo-on-a-smartphone-next-to-a-computer.jpg?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-411390","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/411390","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=411390"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/411390\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/411391"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=411390"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=411390"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=411390"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}