{"id":416267,"date":"2022-03-14T19:00:00","date_gmt":"2022-03-14T16:00:00","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/whats-the-difference-between-archiving-and-deleting-emails\/"},"modified":"2022-03-14T19:00:00","modified_gmt":"2022-03-14T16:00:00","slug":"whats-the-difference-between-archiving-and-deleting-emails","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/whats-the-difference-between-archiving-and-deleting-emails\/","title":{"rendered":"#What\u2019s the Difference Between Archiving and Deleting Emails?"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6ad060d85cec9\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6ad060d85cec9\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/whats-the-difference-between-archiving-and-deleting-emails\/#%E2%80%9CWhats_the_Difference_Between_Archiving_and_Deleting_Emails%E2%80%9D\" >&#8220;What\u2019s the Difference Between Archiving and Deleting Emails?&#8221;<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/whats-the-difference-between-archiving-and-deleting-emails\/#What_Happens_When_I_%E2%80%9CArchive%E2%80%9D_an_Email\" >What Happens When I \u201cArchive\u201d an Email?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/whats-the-difference-between-archiving-and-deleting-emails\/#What_Happens_When_I_%E2%80%9CDelete%E2%80%9D_an_Email\" >What Happens When I \u201cDelete\u201d an Email?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/whats-the-difference-between-archiving-and-deleting-emails\/#Which_Should_I_Use\" >Which Should I Use?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"%E2%80%9CWhats_the_Difference_Between_Archiving_and_Deleting_Emails%E2%80%9D\"><\/span>&#8220;What\u2019s the Difference Between Archiving and Deleting Emails?&#8221;<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage alignnone size-full wp-image-782507\" data-pagespeed-lazy-srcset=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/01\/archive-delete-icons-1.png?width=398&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1 400w, https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/01\/archive-delete-icons-1.png?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1 1200w\" sizes=\"auto, 400w, 1200w\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/01\/archive-delete-icons-1.png?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"\" width=\"1200\" height=\"675\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>When it comes to removing emails, there are two options that nearly every service has\u2014\u201cArchive\u201d and \u201cDetele.\u201d It\u2019s a little confusing why there are two choices that sound very similar. What\u2019s the difference and which should you use?<\/p>\n<p>Both archiving and deleting emails will remove them from your inbox, but that\u2019s where the similarities end. Knowing the difference between the two can potentially save you from some trouble. Let\u2019s take a look.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"What_Happens_When_I_%E2%80%9CArchive%E2%80%9D_an_Email\"><\/span>What Happens When I \u201cArchive\u201d an Email?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-782611\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/01\/2022-01-27_16-56-29.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Archive button in Gmail.\" width=\"488\" height=\"207\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The archive function in email services is essentially \u201cDelete Lite.\u201d The email is removed from your inbox and your sight. It feels like you deleted the email, but it\u2019s not gone forever.<\/p>\n<p>Archived emails are usually put into a special \u201cArchive\u201d folder. In some cases \u2014like Gmail\u2014they don\u2019t go to a special folder at all, but they\u2019re visible when you switch to view \u201cAll Mail.\u201d Archived emails also still <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>ear in search results.<\/p>\n<p>If you think about physical mail, the archive function is like shoving a piece of mail into a drawer. You won\u2019t see it anymore, but it\u2019s still there if you need it.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Find Archived Emails in Gmail<\/em><\/strong><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"What_Happens_When_I_%E2%80%9CDelete%E2%80%9D_an_Email\"><\/span>What Happens When I \u201cDelete\u201d an Email?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-782612\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/01\/2022-01-27_16-56-52.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Delete button in Gmail.\" width=\"497\" height=\"201\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Deleting an email is a permanent function\u2026 mostly. When you delete an email it\u2019s usually moved to a \u201cTrash\u201d folder. That\u2019s where it will sit for 30 days, after which it is removed for good (usually).<\/p>\n<p>Emails that have been deleted do not show up in \u201cAll Mail\u201d and you can\u2019t find them with search. You have 30 days to change your mind, but after that, it\u2019s never coming back.<\/p>\n<p>To use the physical mail example again, deleting is like putting mail in your trash can. You might have a few days to retrieve it, but after you take it to the curb, it\u2019s gone forever.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Delete and Recover Deleted Emails in Gmail<\/em><\/strong><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Which_Should_I_Use\"><\/span>Which Should I Use?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>With these definitions in mind you might be thinking there\u2019s no reason to ever fully delete an email. Well, that might be true\u2026 if you\u2019re willing to pay for storage. The days of unlimited free storage for Gmail accounts are over.<\/p>\n<p>Back in 2013, Google merged all the account data together and capped the free plan at 15GB. You Gmail inbox, Google Drive, and Google Photos all count towards that allotment. All those archived emails can add up. So unless you want to pay for more storage, you should delete <em>some<\/em> emails.<\/p>\n<p>It\u2019s a good practice to delete any email you know you\u2019ll never need again and archive the others. Don\u2019t let annoying spam emails eat into your storage. Also, keep in mind that the U.S. government can look at <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.wired.com\/2013\/06\/how-ridiculous-is-it-that-email-but-not-mail-has-been-left-out-of-privacy-laws\/\">emails older than 180 days without a warrant<\/a>.<\/p>\n<p>Archive and Delete may sound familiar, but their functions are drastically different. Go forth and use this knowledge to clean up your inbox.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>What Is Google One, and Is It Worth Paying for More Storage?<\/em><\/strong><\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. Follow us on\u00a0<span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/news.google.com\/publications\/CAAqBwgKMLG0nwswvr63Aw\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Google News<\/a><\/span>\u00a0too, click on the star and choose us from your favorites.<\/span><\/strong><\/p><\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\">For forums sites go to <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/forum.buradabiliyorum.com\/\" target=\"_blank\" rel=\"noopener\">Forum.BuradaBiliyorum.Com<\/a><\/span><\/strong><\/p>\n<\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\"><strong>If you want to read more like this article, you can visit our <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/en.buradabiliyorum.com\/technology\/\" target=\"_blank\" rel=\"noopener\">Technology category.<\/a><\/span><\/strong><\/p>\n<\/blockquote>\n<p><span style=\"color: black;\"><a style=\"color: #ff9900;\" href=\"https:\/\/www.howtogeek.com\/782499\/whats-the-difference-between-archiving-and-deleting-emails\/\" target=\"_blank\" rel=\"noopener\">Source<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;What\u2019s the Difference Between Archiving and Deleting Emails?&#8221; When it comes to removing emails, there are two options that nearly every service has\u2014\u201cArchive\u201d and \u201cDetele.\u201d It\u2019s a little confusing why there are two choices that sound very similar. What\u2019s the difference and which should you use? Both archiving and deleting emails will remove them from&#8230;<\/p>\n","protected":false},"author":1,"featured_media":416268,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/01\/archive-delete-icons-1.png?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-416267","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/416267","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=416267"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/416267\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/416268"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=416267"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=416267"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=416267"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}