{"id":461644,"date":"2022-06-12T16:00:11","date_gmt":"2022-06-12T13:00:11","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/"},"modified":"2022-06-12T16:00:11","modified_gmt":"2022-06-12T13:00:11","slug":"8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/","title":{"rendered":"#8 Easy Ways to Keep Your Google Drive Clutter-Free \u2013 Review Geek"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a373be440c8a\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a373be440c8a\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#%E2%80%9C8_Easy_Ways_to_Keep_Your_Google_Drive_Clutter-Free_%E2%80%93_Review_Geek%E2%80%9D\" >&#8220;8 Easy Ways to Keep Your Google Drive Clutter-Free \u2013 Review Geek&#8221;<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Create_Cleanup_Reminders\" >Create Cleanup Reminders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Delete_Any_Unwanted_Files\" >Delete Any Unwanted Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Use_Folders\" >Use Folders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Do_a_Better_Job_Naming_Files_Folders\" >Do a Better Job Naming Files &amp; Folders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Get_Rid_of_Duplicate_Files\" >Get Rid of Duplicate Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Get_in_the_Habit_of_Organizing_All_New_Files\" >Get in the Habit of Organizing All New Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Use_Folder_Colors\" >Use Folder Colors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/buradabiliyorum.com\/en\/8-easy-ways-to-keep-your-google-drive-clutter-free-review-geek\/#Star_Important_Documents\" >Star Important Documents<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"%E2%80%9C8_Easy_Ways_to_Keep_Your_Google_Drive_Clutter-Free_%E2%80%93_Review_Geek%E2%80%9D\"><\/span>&#8220;8 Easy Ways to Keep Your Google Drive Clutter-Free \u2013 Review Geek&#8221;<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<div id=\"article-content-area\">\n<figure style=\"width: 1920px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage wp-image-118864 size-full\" data-pagespeed-no-defer=\"\" src=\"https:\/\/www.reviewgeek.com\/p\/uploads\/2022\/05\/b067a64d.png?width=1200\" alt=\"\" width=\"1920\" height=\"1080\" data-crediturl=\"https:\/\/www.shutterstock.com\/image-photo\/poznan-pol-sep-22-2021-laptop-2073820556\" data-credittext=\"monticello\/Shutterstock.com\"\/><figcaption class=\"wp-caption-text\"><span class=\"type:primaryImage imagecredit\"><a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.shutterstock.com\/image-photo\/poznan-pol-sep-22-2021-laptop-2073820556\">monticello\/Shutterstock.com<\/a><\/span><\/figcaption><\/figure>\n<p>Whether you use Google Drive for work, school, or anything in between, it can be a real challenge to keep it organized and clutter-free. However, if you\u2019re up for some occasional preventative maintenance, we think these tips can help you stay on top of things.<\/p>\n<p>Not everyone realizes how robust Google Drive is, either. You can use it to house any documents you create, like spreadsheets, word documents, slideshows, and forms. It also gives you the ability to upload and store your own files and share them with other users (or access files others have shared with you). But if you\u2019re not diligent, these files can get super disorganized and chaotic in no time, leaving you standing atop a digital junk heap.<\/p>\n<p>Here are the best ways to keep your Google Drive organized, clutter-free, and easy to access, navigate, and use:<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Create_Cleanup_Reminders\"><\/span>Create Cleanup Reminders<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Don\u2019t wait until Google sends you an email alerting you that there\u2019s only a gig or so left in your storage plan\u2014set up recurring notifications every so often that will remind you on a regular basis to clean out your Google Drive.<\/p>\n<p>If you use Drive every single day (or at least a few times per week), we recommend setting up a monthly or quarterly reminder. If you use it just a few times every month or two, you probably don\u2019t need reminders as often; you can suffice with cleaning your Google Drive out once or twice a year.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Delete_Any_Unwanted_Files\"><\/span><a rel=\"nofollow noopener\" target=\"_blank\" name=\"autotoc_anchor_1\">Delete Any Unwanted Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We think this one\u2019s obvious, but we\u2019d be remiss if we didn\u2019t mention it anyway. If you see any large or unwanted files, Gmail attachments, or media files, consider giving \u2019em the boot \u2026 or at least moving them to another cloud storage service or <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.reviewgeek.com\/97567\/the-best-external-hard-drives\/\">external storage device.<\/p>\n<p>We created a comprehensive guide for freeing up more space in Google Drive, and it\u2019ll help you identify which files are taking up the most space and how to find (and then delete) your oldest files that you probably aren\u2019t even using anymore. A good rule of thumb is that if it\u2019s been a few years since you last accessed the file (and it\u2019s not anything too important, like a tax document), you can probably delete it.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Use_Folders\"><\/span>Use Folders<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<figure style=\"width: 1920px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-118998 size-full\" data-pagespeed-lazy-src=\"https:\/\/www.reviewgeek.com\/p\/uploads\/2022\/05\/f13e7fc4-1.png\" alt=\"Multiple Folders within a Folder in Google Drive\" width=\"1920\" height=\"1080\" data-credittext=\"Suzanne Humphries\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><figcaption class=\"wp-caption-text\"><span class=\"imagecredit\">Suzanne Humphries<\/span><\/figcaption><\/figure>\n<p>It\u2019s easy for any file storage system to get those chaotic Wild West vibes, but you don\u2019t have to live that way. Creating and using Folders in Google Drive is a fantastic (and easy!) way to keep your files organized and easy to access.<\/p>\n<p>You\u2019re free to label and organize your Folders however you want, of course, but we recommend keeping things simple, short, and logical. Try to stick with labeling Folders by project, date, or any other relevant metric, like \u201cJanuary_Reports\u201d or \u201c2022_TuitionPayments.\u201d<\/p>\n<p>To create a folder, either click the \u201c+ New\u201d button on the left sidebar in Google Drive and select \u201cFolder.\u201d Alternatively, you can right-click anywhere in the program (except on another existing file or Folder), and a menu will appear with the option to create a new Folder or document. From there, a smaller box will pop up that allows you to name that Folder.<\/p>\n<p>If you have a lot of files within a particular Folder, we suggest creating additional Folders within that original Folder. Google doesn\u2019t put a limit on this, so go ahead and create some for images, word documents, reports, spreadsheets, or anything else.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Do_a_Better_Job_Naming_Files_Folders\"><\/span><a rel=\"nofollow noopener\" target=\"_blank\" name=\"autotoc_anchor_3\">Do a Better Job Naming Files &amp; Folders<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Everyone gets lazy with naming files from time to time. Who among us doesn\u2019t have a file named \u201casdfsfdsdf?\u201d And while that\u2019s, um, a <i>technically<\/i> functional name, it doesn\u2019t tell you what that file is about, and it makes it difficult to search for. It just looks like junk.<\/p>\n<p>By taking five extra seconds to give each file or Folder a proper and at least semi-functional name, like \u201cQ1_Finances2022\u201d or even \u201cMay_ToDoList,\u201d you can stay far more organized and way less stressed. Trust us on that.<\/p>\n<figure style=\"width: 1920px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-118996 size-full\" data-pagespeed-lazy-src=\"https:\/\/www.reviewgeek.com\/p\/uploads\/2022\/05\/9856ba32.png\" alt=\"Examples of terrible file names that you should not use.\" width=\"1920\" height=\"1080\" data-credittext=\"Suzanne Humphries\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><figcaption class=\"wp-caption-text\"><span class=\"imagecredit\">Suzanne Humphries<\/span><\/figcaption><\/figure>\n<p>Also, keep any naming conventions you create consistent across all of your documents. For example, if you have to send a weekly report to your boss, you could do this by putting the type of document first, then the date, like \u201cWeeklyReport_050122\u201d or \u201cWeeklyReport_050822.\u201d<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Get_Rid_of_Duplicate_Files\"><\/span><a rel=\"nofollow noopener\" target=\"_blank\" name=\"autotoc_anchor_4\">Get Rid of Duplicate Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Sometimes you create a file, forget where you stored it, then start creating it again elsewhere in Google Drive. Sometimes you want a duplicate copy of your original file in a different, yet still relevant, folder. We aren\u2019t here to judge you, but these can take up space and cause clutter.<\/p>\n<p>We recommend, wherever possible, only having one version of any given file. Not only will it probably save you some confusion, it will also help you free up some space in Drive, which is hard to argue with!<\/p>\n<p>Google recently implemented a new feature that \u201cdeletes\u201d duplicate files and <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.reviewgeek.com\/117729\/google-drive-will-delete-your-duplicate-files\/\">leaves a shortcut in its place, in an effort to help users streamline and optimize their storage. This feature lets you choose where the original file lives (like what specific Folder to file it under, if any) and replaces any other instances with a shortcut.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Get_in_the_Habit_of_Organizing_All_New_Files\"><\/span><a rel=\"nofollow noopener\" target=\"_blank\" name=\"autotoc_anchor_5\">Get in the Habit of Organizing All New Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Did you just create a new document? Go ahead and put it where it belongs before you go any further! It\u2019s one thing to organize your Google Drive, but if you don\u2019t actively maintain it, it\u2019ll get cluttered and chaotic again, and nobody wants that!<\/p>\n<p>Feel free to also create a Miscellaneous folder for any files that don\u2019t seem to have a home elsewhere. This is better than just leaving your files unorganized on your Google Drive homepage, and will help you feel like you\u2019re maintaining your organization, as well.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Use_Folder_Colors\"><\/span><a rel=\"nofollow noopener\" target=\"_blank\" name=\"autotoc_anchor_6\">Use Folder Colors<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Did you know you can color-code your Folders in Google Drive? For some folks, colors can help you stay organized and prioritize Folders (like using green for finances, for example). Google gives you 24 colors to choose from, which should be enough to cover your needs there.<\/p>\n<figure style=\"width: 1920px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-118994 size-full\" data-pagespeed-lazy-src=\"https:\/\/www.reviewgeek.com\/p\/uploads\/2022\/05\/f13e7fc4.png\" alt=\"\" width=\"1920\" height=\"1080\" data-credittext=\"Suzanne Humphries\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><figcaption class=\"wp-caption-text\"><span class=\"imagecredit\">Suzanne Humphries<\/span><\/figcaption><\/figure>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Star_Important_Documents\"><\/span><a rel=\"nofollow noopener\" target=\"_blank\" name=\"autotoc_anchor_7\">Star Important Documents<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Some files are more important or timely than others, and thankfully, Google makes it easy to distinguish those by Starring them. Any files you Star are then added to the dedicated \u201cStarred\u201d tab in Google Drive\u2019s sidebar (between \u201cRecent\u201d and \u201cTrash\u201d). You can still find and access any Starred files wherever you had them originally located; however, the Starred tab only lists out those files, making the process of finding them a little easier.<\/p>\n<p>To Star a file from any page in Google Drive, right-click it and select \u201cAdd to Starred.\u201d If you are already in a document, click the Star icon next to the title box. Likewise, if you wish to un-Star a file, click on its Star icon in either of those situations.\n<\/p><\/div>\n<p><script>\nsetTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s)}(window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n  fbq('init', '1137093656460433');\n  fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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However, if you\u2019re up for some occasional preventative maintenance, we think these tips can help you stay on&#8230;<\/p>\n","protected":false},"author":1,"featured_media":461645,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.reviewgeek.com\/p\/uploads\/2022\/05\/b067a64d.png","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-461644","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/461644","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=461644"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/461644\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/461645"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=461644"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=461644"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=461644"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}