{"id":502008,"date":"2022-10-18T22:00:53","date_gmt":"2022-10-18T19:00:53","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/how-to-use-the-if-function-in-microsoft-excel\/"},"modified":"2022-10-18T22:00:53","modified_gmt":"2022-10-18T19:00:53","slug":"how-to-use-the-if-function-in-microsoft-excel","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/how-to-use-the-if-function-in-microsoft-excel\/","title":{"rendered":"#How to Use the IF Function in Microsoft Excel"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a32567469f2c\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a32567469f2c\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-the-if-function-in-microsoft-excel\/#%E2%80%9CHow_to_Use_the_IF_Function_in_Microsoft_Excel%E2%80%9D\" >&#8220;How to Use the IF Function in Microsoft Excel&#8221;<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-the-if-function-in-microsoft-excel\/#What_Can_You_Do_with_Excels_IF_Function\" >What Can You Do with Excel\u2019s IF Function?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-the-if-function-in-microsoft-excel\/#How_to_Use_the_IF_Function_in_Excel\" >How to Use the IF Function in Excel<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/how-to-use-the-if-function-in-microsoft-excel\/#Use_the_Nested_IF_Function_in_Excel\" >Use the Nested IF Function in Excel<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"%E2%80%9CHow_to_Use_the_IF_Function_in_Microsoft_Excel%E2%80%9D\"><\/span>&#8220;How to Use the IF Function in Microsoft Excel&#8221;<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage alignnone size-full wp-image-731027\" data-pagespeed-no-defer=\"\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/MS-excel-logo-675.png?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Microsoft Excel logo.\" width=\"1200\" height=\"675\"\/><\/p>\n<p>The IF function returns different values depending on whether a condition is true or false. Use it in the form =IF(Condition,True,False). For example, =IF(C2&gt;=60,&#8221;Pass&#8221;,&#8221;Fail&#8221;) will return &#8220;Pass&#8221; if the value in C2 is equal to or over 60 and &#8220;Fail&#8221; if the value is under 60.<\/p>\n<p>Whether you\u2019re grading exams or simply trying to make sense of a spreadsheet full of data, Microsoft Excel\u2019s\u00a0<code>IF<\/code> function can help. You can also use an\u00a0<code>IF<\/code> function inside of another <code>IF<\/code> function to run deeper tests, too. We\u2019ll show you how.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"What_Can_You_Do_with_Excels_IF_Function\"><\/span>What Can You Do with Excel\u2019s IF Function?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Put simply, you can use the <code>IF<\/code> function to retrieve a pre-specified result based on whether the function gets a TRUE or FALSE value.<\/p>\n<p>For example, if you have a score sheet, you can make it so your cells say <code>PASS<\/code> if someone has scored 60 or higher, or say <code>FAIL<\/code> if the score is 59 or lower. You can use a nested <code>IF<\/code> to even assign grades, like an <code>A<\/code> for someone with a score of 90 or higher.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Use_the_IF_Function_in_Excel\"><\/span><a rel=\"nofollow noopener\" target=\"_blank\" name=\"autotoc_anchor_1\">How to Use the IF Function in Excel<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To make use of the <code>IF<\/code> function, all you have to do is type the function and specify <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/740183\/how-to-use-conditional-formatting-to-find-duplicate-data-in-excel\/\">what results to retrieve when the condition is TRUE and FALSE.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Use Conditional Formatting to Find Duplicate Data in Excel<\/em><\/strong><\/p>\n<p>Start by launching your spreadsheet with Microsoft Excel. Then, click the cell in which you want to use the function.<\/p>\n<p>In the following example, we\u2019ll use the <code>IF<\/code> function to say <code>Pass<\/code> if the obtained score is 60 or higher and <code>Fail<\/code> if the score is 59 or lower.<\/p>\n<p>We\u2019ll select the D2 cell where we want to display the result.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-838277\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/09\/1-choose-cell-if-function.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Choose a cell.\" width=\"641\" height=\"432\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the D2 cell, we\u2019ll enter the following function and press Enter.<\/p>\n<pre>=IF(C2&gt;=60,\"Pass\",\"Fail\")<\/pre>\n<p>In the selected cell, you\u2019ll see the result depending on the value in the C2 cell.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-838278\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/09\/2-if-function-result-1.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Result of Excel's IF function.\" width=\"546\" height=\"438\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To copy the function for all your records, from the bottom-right corner of the D2 cell, drag downwards to cover all your records.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-838279\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/09\/3-if-function-result-all-records.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Result of Excel's IF function for all records.\" width=\"639\" height=\"436\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>And that\u2019s it.<\/p>\n<p>Modify the <code>IF<\/code> function in whatever way you want and you\u2019ll get the desired result.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Use_the_Nested_IF_Function_in_Excel\"><\/span>Use the Nested IF Function in Excel<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A nested <code>IF<\/code> is an <code>IF<\/code> function inside of another <code>IF<\/code> function. You use this when you want to run another logical test after the first one.<\/p>\n<p>We\u2019ll use the following dataset to demonstrate this function:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-838280\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/09\/4-dataset-for-excel-nested-if-function.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Dataset for Excel's nested IF function.\" width=\"553\" height=\"442\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In this dataset, depending on the scores, the following results will be displayed:<\/p>\n<ul>\n<li>If the score is 90 or higher: <strong>A<\/strong><\/li>\n<li>If the score is between 80 and 89: <strong>B<\/strong><\/li>\n<li>If the score is between 70 and 79: <strong>C<\/strong><\/li>\n<li>If the score is between 60 and 69: <strong>D<\/strong><\/li>\n<li>If the score is between 0 and 59: <strong>F<\/strong><\/li>\n<\/ul>\n<p>We\u2019ll select the D2 cell where we want to display the result, and then enter the following nested <code>IF<\/code> function and press Enter:<\/p>\n<pre>=IF(C2&gt;=90,\"A\",IF(C2&gt;=80,\"B\",IF(C2&gt;=70,\"C\",IF(C2&gt;=60,\"D\",IF(C2&gt;=0,\"F\")))))<\/pre>\n<p>You\u2019ll see the result in your selected cell.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-838281\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/09\/5-nested-if-function-result-1.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Result of Excel's nested IF function.\" width=\"545\" height=\"437\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You can copy the function for all your records by dragging downwards from the D2 cell\u2019s bottom-right corner.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-838282\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/09\/6-nested-if-function-result-all-records.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Result of Excel's nested IF function for all records.\" width=\"640\" height=\"439\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>And you\u2019re set.<\/p>\n<p>Excel\u2019s <code>IF<\/code> function is an excellent way to run various logical tests. You can use it to specify multiple conditions and display the results accordingly.<\/p>\n<p>While you\u2019re at it, check out other <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/401998\/how-to-use-logical-functions-in-excel-if-and-or-xor-not\/\">Excel logical functions\u00a0that can be useful in your work.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Use Logical Functions in Excel: IF, AND, OR, XOR, NOT<\/em><\/strong><\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. 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Use it in the form =IF(Condition,True,False). For example, =IF(C2&gt;=60,&#8221;Pass&#8221;,&#8221;Fail&#8221;) will return &#8220;Pass&#8221; if the value in C2 is equal to or over 60 and &#8220;Fail&#8221; if the value is under 60&#8230;.<\/p>\n","protected":false},"author":1,"featured_media":502009,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/05\/MS-excel-logo-675.png?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-502008","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/502008","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=502008"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/502008\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/502009"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=502008"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=502008"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=502008"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}