{"id":542747,"date":"2023-01-23T20:00:48","date_gmt":"2023-01-23T17:00:48","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/"},"modified":"2023-01-23T20:00:48","modified_gmt":"2023-01-23T17:00:48","slug":"save-time-in-outlook-with-these-6-custom-quick-step-examples","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/","title":{"rendered":"#Save Time in Outlook With These 6 Custom Quick Step Examples"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a2e0bdbbfd6b\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a2e0bdbbfd6b\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#%E2%80%9CSave_Time_in_Outlook_With_These_6_Custom_Quick_Step_Examples%E2%80%9D\" >&#8220;Save Time in Outlook With These 6 Custom Quick Step Examples&#8221;<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#How_to_Create_a_Custom_Quick_Step\" >How to Create a Custom Quick Step<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#1_File_Your_Message\" >1. File Your Message<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#2_Change_the_Email_Status\" >2. Change the Email Status<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#3_Manage_Categories_Tasks_and_Flags\" >3. Manage Categories, Tasks, and Flags<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#4_Respond_Reply_or_Forward\" >4. Respond, Reply, or Forward<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#5_Create_an_Appointment\" >5. Create an Appointment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#6_Handle_Conversations\" >6. Handle Conversations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/buradabiliyorum.com\/en\/save-time-in-outlook-with-these-6-custom-quick-step-examples\/#How_to_Use_Your_Quick_Step\" >How to Use Your Quick Step<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"%E2%80%9CSave_Time_in_Outlook_With_These_6_Custom_Quick_Step_Examples%E2%80%9D\"><\/span>&#8220;Save Time in Outlook With These 6 Custom Quick Step Examples&#8221;<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<div>\n<img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage alignnone size-full wp-image-736621\" data-pagespeed-no-defer=\"\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/06\/microsoft-outlook-logo-675.png?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"\" width=\"1200\" height=\"675\"\/><\/p>\n<p>Using Quick Steps in Microsoft Outlook, you can click a button to run one or more automated actions on an email you select. While Outlook gives you some handy premade Quick Steps, you may want to create your own.<\/p>\n<p>By setting up a custom Quick Step, you can do things like move an email, create a task, and set up a meeting with a single click.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Create_a_Custom_Quick_Step\"><\/span>How to Create a Custom Quick Step<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/27827\/create-and-customize-quick-steps-in-outlook-2010\/\">create your own Quick Step, head to the Home tab and select the bottom arrow in the Quick Steps box.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853545\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/QuickStepsArrow-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Arrow in the Quick Steps box\" width=\"650\" height=\"124\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Choose \u201cCreate New.\u201d Alternatively, move your cursor to New Quick Step and pick \u201cCustom\u201d in the pop-out menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853546\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/CreateNewCustom-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Create New and Custom in the Quick Steps menu\" width=\"484\" height=\"460\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>There are several categories to pick from when creating a custom Quick Step. Each offers a useful automation that can truly save you time.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"1_File_Your_Message\"><\/span>1. File Your Message<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/203249\/how-to-better-manage-e-mail-in-outlook-2013-with-quick-steps-and-rules\/\">set up a Quick Step with the Filing category, which allows you to move, copy, or delete an email quickly.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Delete Multiple Emails in Microsoft Outlook<\/em><\/strong><\/p>\n<p>Select the Choose an Action drop-down box and pick an option in the Filing section. Give your Quick Step a name at the top of the window.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853550\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/Filing-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Filing Quick Steps\" width=\"441\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you choose one of the deletion options, you don\u2019t have to pick anything else.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853549\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/FilingDelete-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Delete an email action\" width=\"622\" height=\"475\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you pick Move to Folder or Copy to Folder, use the subsequent box to select the folder you want. This is handy if you often move or copy emails to the same folder.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853548\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/FilingMove-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Move to Folder action\" width=\"622\" height=\"495\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Optionally, you can assign a Shortcut Key using that drop-down box at the bottom as well as insert Tooltip Text so you know what the Quick Step does when you hover your cursor over it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853547\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/FilingOptional-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Quick Step shortcut and tool tip text\" width=\"622\" height=\"495\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Click \u201cFinish\u201d to save your new Quick Step.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"2_Change_the_Email_Status\"><\/span>2. Change the Email Status<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you\u2019d like to change the status of an email to read or unread or <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/220847\/how-to-set-the-priority-for-an-email-message-in-outlook\/\">set the importance, you can use a Change Status Quick Step.<\/p>\n<p>Select the Choose an Action drop-down box and pick an option in the Change Status section. Then, give your Quick Step a name.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853553\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/ChangeStatus-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Change Status Quick Steps\" width=\"441\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you pick Mark as Read or Mark as Unread, you don\u2019t have to select anything else.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-853552 size-full\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/ChangeStatusRead-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Mark as Read action\" width=\"622\" height=\"475\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you pick Set Importance, pick the priority in the subsequent drop-down box that <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>ears. This is convenient for quickly marking messages as Important.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853551\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/ChangeStatusImportance-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Set Importance action\" width=\"585\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Optionally, assign a shortcut and add a tooltip, then click \u201cFinish\u201d to save the Quick Step.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"3_Manage_Categories_Tasks_and_Flags\"><\/span>3. Manage Categories, Tasks, and Flags<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/203272\/beginner-how-to-create-manage-and-assign-categories-in-outlook-2013\/\">Using categories, tasks, and flags, you can do a number of things with your email. Assign a category, attach a flag, or create a task. You can also clear the categories or tags or mark the message complete.<\/p>\n<p>Select the Choose an Action drop-down box and pick an option in the Categories, Tasks, and Flags section. Then, name the Quick Step.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853556\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/Categories-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Categories, Tasks, and Flags Quick Steps\" width=\"441\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>As an example, we\u2019ll pick the Categorize Message action. Next, select the category in the subsequent drop-down box. Then with a click, you can assign a category to the message.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853555\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/CategoriesCategorize-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Categorize Message action\" width=\"441\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>As another example, we\u2019ll use the Create a Task With Text of Message action. This is a terrific action to use if you manage your to-dos in Outlook. Then, just select the Quick Step and you\u2019ll see a new task window open with the email in the body.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853554\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/CategoriesTask-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Create a Task action\" width=\"622\" height=\"475\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Optionally, assign a shortcut and add a tooltip, then click \u201cFinish\u201d to save your Quick Step.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"4_Respond_Reply_or_Forward\"><\/span>4. Respond, Reply, or Forward<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Using the Respond category, you can compose a new message, forward, reply, or reply all, reply with a meeting, or <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/695636\/how-to-forward-an-email-as-an-attachment-in-microsoft-outlook\/\">forward the email as an attachment.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Forward an Email as an Attachment in Microsoft Outlook<\/em><\/strong><\/p>\n<p>Select the Choose an Action drop-down box and pick an option in the Respond section.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853561\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/Respond-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Respond Quick Steps\" width=\"346\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>A good example here is to forward the message as an attachment. This is perfect if you tend to receive emails that you often forward to someone else. Pick Forward Message as an Attachment in the Choose an Action box. To complete the remaining details at the time, you don\u2019t have to select anything else.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853560\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/RespondForward-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Forward email as attachment action\" width=\"622\" height=\"525\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To prefill the details for the email you forward, select \u201cShow Options.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853559\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/RespondForwardShowOptions-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Show Options for forwarding a message\" width=\"622\" height=\"525\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You can then add as much or little as you like for the email including to, subject, flag, importance, and text. Just remember, these details apply every time you use the Quick Step.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853558\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/RespondForwardOptions-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Options for forwarding a message\" width=\"441\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Be sure to name the Quick Step and select any additional options at the bottom. Click \u201cFinish.\u201d<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"5_Create_an_Appointment\"><\/span>5. Create an Appointment<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The Appointment category is ideal for those messages you receive that often prompt get-togethers. You can <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/665344\/how-to-create-a-teams-meeting-in-outlook\/\">set up a new meeting or create an appointment.<\/p>\n<p>One awesome example is creating a new meeting.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853566\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/Appointment-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Appointment Quick Steps\" width=\"346\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To set up a blank meeting request that you fill out on the spot, simply select New Meeting in the Choose an Action drop-down box and nothing else. To prefill the meeting details, select \u201cShow Options.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853564\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/AppointmentNewMeetingShowOptions-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Show Options for a new meeting\" width=\"622\" height=\"525\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Like the Respond Quick Step above, you can add optional details like attendees, subject, location, importance, and text. Again, these details apply each time you use the Quick Step.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853563\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/AppointmentNewMeetingOptions-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Options for a new meeting\" width=\"441\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Give your Quick Step a name and select any additional options at the bottom. Click \u201cFinish.\u201d<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"6_Handle_Conversations\"><\/span>6. Handle Conversations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The last Quick Step category for custom actions is <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/397298\/how-to-toggle-and-customise-conversation-view-in-outlook\/\">Conversations. With it, you can always move messages in the conversation or simply ignore them.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Toggle and Customize Conversation View in Outlook<\/em><\/strong><\/p>\n<p>Select the Choose an Action drop-down box and pick an option in the Conversation section.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853569\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/Conversations-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Conversations Quick Steps\" width=\"346\" height=\"500\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you choose to move the messages, select the location in the subsequent drop-down box. If you choose to ignore the messages, you don\u2019t have to select anything else.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853568\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/ConversationsAlwaysMove-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Always move messages action\" width=\"622\" height=\"495\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Name your Quick Step, pick an option at the bottom if you like, and click \u201cFinish.\u201d<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Use_Your_Quick_Step\"><\/span>How to Use Your Quick Step<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>After you create a custom Quick Step, you can use it just like the premade options. Select the email and head to the Home tab. Choose the action in the Quick Step box in the same named section of the ribbon. And that\u2019s all there is to it!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853571\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/UseQuickStep-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Quick Steps on the Home tab\" width=\"650\" height=\"315\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If the Quick Step moves, marks, or responds, it\u2019ll happen automatically when you click the button. If you set up a Quick Step for forwarding a message, creating a task, or setting up an appointment, you\u2019ll see the corresponding box appear, like the Quick Step shown below to create a task.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-853570\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2022\/12\/NewMeetingQuickStep-OutlookCustomQuickStep.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"New Task Quick Step\" width=\"650\" height=\"419\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>While <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/367955\/how-to-create-server-side-rules-in-outlook\/\">rules in Outlook are great for automating tasks without lifting a finger, you may want to take an action to perform repetitive tasks on particular emails. This is the ideal time to use Quick Steps.<\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. Follow us on\u00a0<span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/news.google.com\/publications\/CAAqBwgKMLG0nwswvr63Aw\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Google News<\/a><\/span>\u00a0too, click on the star and choose us from your favorites.<\/span><\/strong><\/p><\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\">For forums sites go to <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/forum.buradabiliyorum.com\/\" target=\"_blank\" rel=\"noopener\">Forum.BuradaBiliyorum.Com<\/a><\/span><\/strong><\/p>\n<\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\"><strong>If you want to read more like this article, you can visit our <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/en.buradabiliyorum.com\/technology\/\" target=\"_blank\" rel=\"noopener\">Technology category.<\/a><\/span><\/strong><\/p>\n<\/blockquote>\n<p><span style=\"color: black;\"><a style=\"color: #ff9900;\" href=\"https:\/\/www.howtogeek.com\/853536\/save-time-in-outlook-with-quick-steps\/\" target=\"_blank\" rel=\"noopener\">Source<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;Save Time in Outlook With These 6 Custom Quick Step Examples&#8221; Using Quick Steps in Microsoft Outlook, you can click a button to run one or more automated actions on an email you select. While Outlook gives you some handy premade Quick Steps, you may want to create your own. By setting up a custom&#8230;<\/p>\n","protected":false},"author":1,"featured_media":542748,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2021\/06\/microsoft-outlook-logo-675.png?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-542747","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/542747","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=542747"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/542747\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/542748"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=542747"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=542747"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=542747"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}