{"id":544258,"date":"2023-01-26T19:00:07","date_gmt":"2023-01-26T16:00:07","guid":{"rendered":"https:\/\/en.buradabiliyorum.com\/6-ways-to-get-organized-with-shortcuts-on-mac\/"},"modified":"2023-01-26T19:00:07","modified_gmt":"2023-01-26T16:00:07","slug":"6-ways-to-get-organized-with-shortcuts-on-mac","status":"publish","type":"post","link":"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/","title":{"rendered":"#6 Ways to Get Organized With Shortcuts on Mac"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a2c12c8f32fb\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #dd3333;color:#dd3333\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #dd3333;color:#dd3333\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a2c12c8f32fb\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#%E2%80%9C6_Ways_to_Get_Organized_With_Shortcuts_on_Mac%E2%80%9D\" >&#8220;6 Ways to Get Organized With Shortcuts on Mac&#8221;<\/a><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#Adding_Shortcuts_on_Mac\" >Adding Shortcuts on Mac<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#1_Tag_Notes_in_Bulk\" >1. Tag Notes in Bulk<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#2_Add_a_Batch_of_Reminders\" >2. Add a Batch of Reminders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#3_Search_for_a_List_of_Items_on_Google\" >3. Search for a List of Items on Google<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#4_Tile_Your_Last_Windows\" >4. Tile Your Last Windows<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#5_Rename_Multiple_Files\" >5. Rename Multiple Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/buradabiliyorum.com\/en\/6-ways-to-get-organized-with-shortcuts-on-mac\/#6_Start_a_Pomodoro_Timer\" >6. Start a Pomodoro Timer<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h1><span class=\"ez-toc-section\" id=\"%E2%80%9C6_Ways_to_Get_Organized_With_Shortcuts_on_Mac%E2%80%9D\"><\/span>&#8220;6 Ways to Get Organized With Shortcuts on Mac&#8221;<span class=\"ez-toc-section-end\"><\/span><\/h1>\n<div>\n<figure style=\"width: 1200px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"type:primaryImage size-full wp-image-867308\" data-pagespeed-no-defer=\"\" src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/52550669187_af6466e26a_k.jpg?width=1198&amp;trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"MacBook Air M2 with Review Geek website open.\" width=\"1200\" height=\"675\"\/><figcaption class=\"wp-caption-text\"><span class=\"type:primaryImage imagecredit\">Marcus Mears III \/ How-To Geek<\/span><\/figcaption><\/figure>\n<p>These days there are all sorts of tools for helping us get organized, like digital to-do list <a href=\"https:\/\/buradabiliyorum.com\/en\/category\/download-scripts-themes-apps\/\" data-internallinksmanager029f6b8e52c=\"9\" title=\"Download Scripts &amp; Themes &amp; Apps\" target=\"_blank\" rel=\"noopener\">app<\/a>s. Using the Shortcuts app on macOS, you can create ways to organize reminders, notes, open windows, and more.<\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Adding_Shortcuts_on_Mac\"><\/span>Adding Shortcuts on Mac<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/777531\/mac-shortcuts-for-office-productivity\/\">use a shortcut below, you can open the Shortcuts app using Finder with Go &gt; Applications from the menu bar.<\/p>\n<p>In the app, head to the Gallery and search for the shortcut name. Click the plus sign or \u201cAdd Shortcut\u201d to include it in the All Shortcuts section of the app for your use.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-859262 size-full\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/AddShortcut-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Add Shortcut in the Shortcuts app on Mac\" width=\"650\" height=\"360\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p><strong>RELATED:<\/strong> <strong><em>5 Mac Shortcuts for Office Productivity<\/em><\/strong><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"1_Tag_Notes_in_Bulk\"><\/span>1. Tag Notes in Bulk<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you take advantage of <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/771597\/how-to-use-tags-and-smart-folders-in-apple-notes\/\">tags in the Notes app, you can tag them in bulk with a shortcut. This is a great way to label a bunch you\u2019ve missed or that you\u2019ve created a new tag for.<\/p>\n<p>After you add the Bulk Tag Notes shortcut, run it using the Play button in the All Shortcuts section. In the first prompt, enter the search text for the notes you want to find and click \u201cDone.\u201d We\u2019ll enter WWDC as an example.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859266\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/BulkTagNotesSearch-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Search term prompt in the Bulk Tag Notes Shortcut\" width=\"350\" height=\"142\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the second prompt, check the boxes for the notes you want to tag from the search results and click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859265\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/BulkTagNotesSelect-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Selected results in the Bulk Tag Notes Shortcut\" width=\"400\" height=\"259\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the last prompt, enter the tag name which can be a new or existing tag, and click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859264\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/BulkTagNotesTag-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Tag name in the Bulk Tag Notes Shortcut\" width=\"350\" height=\"142\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>When you open the Notes app, you can expand Tags on the left and then see those you\u2019ve tagged.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859263\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/BulkTagNotesTagged-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Tagged notes in Notes on Mac\" width=\"650\" height=\"339\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"2_Add_a_Batch_of_Reminders\"><\/span>2. Add a Batch of Reminders<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you have several items that you want to add to <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/236278\/how-to-use-the-reminders-app-on-your-mac-or-iphone-and-never-forget-something-again\/\">the Reminders app, you probably do so one-by-one. With the Batch Add Reminders shortcut, you can do it in one fell swoop instead.<\/p>\n<p>After you add a shortcut, run it using the Play button in All Shortcuts. In the first prompt, enter the name you want to use for the group of reminders and click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859273\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/BatchAddRemindersName-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Group name in the Batch Add Reminders Shortcut\" width=\"350\" height=\"158\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the second prompt, add each reminder on a separate line and click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859272\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/BatchAddRemindersItems-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Item list in the Batch Add Reminders Shortcut\" width=\"350\" height=\"174\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Open the Reminders app to the Reminders list and you\u2019ll see your group of tasks. From there, you can add due dates and notes, or simply mark them off as you complete them.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859271\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/BatchAddRemindersAdded-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Group of reminders in Reminders on Mac\" width=\"628\" height=\"307\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"3_Search_for_a_List_of_Items_on_Google\"><\/span>3. Search for a List of Items on Google<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Want a faster way to search for several items at once <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/858047\/google-search-features-you-should-be-using\/\">using Google? The Search List on Google shortcut does this for you. Each line of text you enter becomes a Google search in a separate Safari tab.<\/p>\n<p>Press the Play button to run the shortcut from All Shortcuts. In the first prompt, enter each search term on a separate line and click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859276\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/SearchListGoogle-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Search terms in the Search List on Google Shortcut\" width=\"350\" height=\"190\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>The first time you run the shortcut, you\u2019ll be prompted to give it access to Google.com. Select \u201cAllow\u201d to continue.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859275\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/SearchListGoogleAccess-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Allow access in the Search List on Google Shortcut\" width=\"400\" height=\"105\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You should then see Safari pop open with your search terms in Google in separate tabs. You can then switch between them easily for your results.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859274\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/SearchListGoogleTabs-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Safari tabs for all search terms\" width=\"650\" height=\"96\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"4_Tile_Your_Last_Windows\"><\/span>4. Tile Your Last Windows<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you multitask often, then you know you can <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/661015\/how-to-quickly-manage-split-view-on-mac\/\">use split view as well as Stage Manager on your Mac. But for another option, you can use one of the Tile the Last Windows shortcuts for two, three, or four windows.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859308\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/TileLastWindowsGallery-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Tile Last Windows Shortcuts in the Gallery\" width=\"650\" height=\"336\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>As an example, we\u2019ll use the Tile Last 4 Windows shortcut. Once you add it, press \u201cPlay\u201d in the All Shortcuts section.<\/p>\n<p>You\u2019ll im<a href=\"https:\/\/buradabiliyorum.com\/en\/category\/social-mediaa\/\" data-internallinksmanager029f6b8e52c=\"1\" title=\"Social Media\" target=\"_blank\" rel=\"noopener\">media<\/a>tely see the last four active windows appear in a single group on one screen.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859281\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/TileLast4WindowsScreen-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Active windows from the Tile Last 4 Windows Shortcut\" width=\"650\" height=\"366\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You can then use each app separately while they all remain on the screen together. Simply move, minimize, or close each window when you finish.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Enable Stage Manager on Your Mac (and Should You Use It?)<\/em><\/strong><\/p>\n<p>To configure the shortcut, right-click\u00a0it and pick \u201cEdit.\u201d You can then choose a sort order, limit the number, or change the number of windows to open. You can also have the shortcut ask you for the number each time.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859279\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/TileLast4WindowsSettings-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Settings for the Tile Last 4 Windows Shortcut\" width=\"610\" height=\"155\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"5_Rename_Multiple_Files\"><\/span>5. Rename Multiple Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you want to <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/270747\/the-fastest-ways-to-rename-files-on-macos\/\">rename several files at the same time, you have a few options. You can do it manually, set up an Automator process, or use the Rename Files shortcut.<\/p>\n<p>What\u2019s nice about the shortcut is that you have flexibility for renaming one or more files and you\u2019re prompted all the way through the process.<\/p>\n<p>Before you use the shortcut, you must enable it to use multiple files, which it does not by default. After you add the shortcut, double-click it or right-click and pick \u201cEdit.\u201d<\/p>\n<p>In the box at the top of the configuration window, select \u201cShow More.\u201d Then, check the box for Select Multiple and close the window. Your change saves automatically.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859285\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/RenameFilesMultiple-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Rename Files Shortcut setting for multiple files\" width=\"610\" height=\"177\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>To use the shortcut, press the Play button. You\u2019ll first be prompted to select the file(s). Choose the location, select the files, and click \u201cOpen.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859283\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/RenameFilesSelect-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Selected files to rename on Mac\" width=\"650\" height=\"364\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the second prompt, pick how you want to rename the files. You can add text, replace text, or add a date. Click \u201cDone.\u201d<\/p>\n<p>As an example, we pick \u201cAdd Text.\u201d The prompts you receive depend on the option you select.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859292\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/RenameFilesAction-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Add Text action in the Rename Files Shortcut\" width=\"400\" height=\"257\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the next prompt, enter the text and click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859291\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/RenameFilesText-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Text to add box in the Rename Files Shortcut\" width=\"350\" height=\"142\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>In the final prompt, choose if you want to place the text before or after the file name and click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859290\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/RenameFilesPosition-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"After File Name in the Rename Files Shortcut\" width=\"400\" height=\"257\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Depending on the location of your files, you may be prompted to give the shortcut access the first time. Select \u201cOK\u201d to continue.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859289\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/RenameFilesAccess-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Access for the Rename Files Shortcut\" width=\"376\" height=\"121\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Then, check your files for their new names.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-859297 size-full\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/RenamedFiles-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Renamed files on Mac\" width=\"650\" height=\"359\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p><strong>RELATED:<\/strong> <strong><em>How to Batch Resize Images with Automator on Mac<\/em><\/strong><\/p>\n<h2 role=\"heading\" aria-level=\"2\"><span class=\"ez-toc-section\" id=\"6_Start_a_Pomodoro_Timer\"><\/span>6. Start a Pomodoro Timer<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If the thing you need to organize most is your time, then the Start Pomodoro shortcut can help. With it, you <a rel=\"nofollow noopener\" target=\"_blank\" href=\"https:\/\/www.howtogeek.com\/322433\/four-simple-timers-that-remind-you-to-take-breaks-from-your-computer\/\">set a timer to accomplish a task, like 20 or 25 minutes. Additionally, the timer turns on Focus on your Mac to help eliminate distractions.<\/p>\n<p>When you add the shortcut, you\u2019ll be asked immediately which Focus mode you\u2019d like to use. Make your selection and click \u201cAdd Shortcut.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859302\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/StartPomodoroFocus-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Choose Focus in the Start Pomodoro Shortcut\" width=\"650\" height=\"442\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>When you\u2019re ready to set a timer, press the Play button for the shortcut. You\u2019ll be prompted to enter the amount of time in minutes. Click \u201cDone.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859301\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/StartPomodoroTime-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Enter the time in the Start Pomodoro Shortcut\" width=\"350\" height=\"142\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>You\u2019ll then see a message letting you know your timer is set and that Focus will stay activated until the time is up. Click \u201cDone\u201d to acknowledge the message.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859300\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/StartPomodoroConfirm-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Confirm the time in the Start Pomodoro Shortcut\" width=\"400\" height=\"219\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>When time\u2019s up, you\u2019ll see a clock alert letting you know, and your Focus mode will be turned off.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859299\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/StartPomodoroTimer-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Clock timer alert on Mac\" width=\"359\" height=\"77\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>If you want to change the Focus mode you\u2019re using, right-click the shortcut in All Shortcuts and pick \u201cEdit.\u201d Then, go to the box toward the bottom with the moon icon.<\/p>\n<p>Select your current Focus mode, choose a new one, and then close the configuration window to save your change.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-859298\" data-pagespeed-lazy-src=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/StartPomodoroChangeFocus-MacShortcutsGetOrganized.png?trim=1,1&amp;bg-color=000&amp;pad=1,1\" alt=\"Change the Focus in the Start Pomodoro Shortcut settings\" width=\"621\" height=\"204\" src=\"\/pagespeed_static\/1.JiBnMqyl6S.gif\" onload=\"pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\" onerror=\"this.onerror=null;pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon(this);\"\/><\/p>\n<p>Everyone has a different way to get organized. Hopefully one of these shortcuts is exactly what you\u2019ve been looking for to help organize notes, files, or your time.<\/p>\n<p><strong>RELATED:<\/strong> <strong><em>10 Hidden Mac Features You Should Be Using<\/em><\/strong><\/p>\n<\/div>\n<p><script>\n setTimeout(function(){\n  !function(f,b,e,v,n,t,s)\n  {if(f.fbq)return;n=f.fbq=function(){n.callMethod?\n  n.callMethod.apply(n,arguments):n.queue.push(arguments)};\n  if(!f._fbq)f._fbq=n;n.push=n;n.loaded=!0;n.version='2.0';\n  n.queue=[];t=b.createElement(e);t.async=!0;\n  t.src=v;s=b.getElementsByTagName(e)[0];\n  s.parentNode.insertBefore(t,s) } (window, document,'script',\n  'https:\/\/connect.facebook.net\/en_US\/fbevents.js');\n   fbq('init', '335401813750447');\n   fbq('track', 'PageView');\n  },3000);\n<\/script><\/p>\n<blockquote><p><strong><span style=\"color: #ff6600;\">If you liked the article, do not forget to share it with your friends. Follow us on\u00a0<span style=\"color: #ff0000;\"><a style=\"color: #ff0000;\" href=\"https:\/\/news.google.com\/publications\/CAAqBwgKMLG0nwswvr63Aw\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Google News<\/a><\/span>\u00a0too, click on the star and choose us from your favorites.<\/span><\/strong><\/p><\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\">For forums sites go to <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/forum.buradabiliyorum.com\/\" target=\"_blank\" rel=\"noopener\">Forum.BuradaBiliyorum.Com<\/a><\/span><\/strong><\/p>\n<\/blockquote>\n<blockquote>\n<p style=\"text-align: center;\"><strong>If you want to read more like this article, you can visit our <span style=\"color: #ff9900;\"><a style=\"color: #ff9900;\" href=\"https:\/\/en.buradabiliyorum.com\/technology\/\" target=\"_blank\" rel=\"noopener\">Technology category.<\/a><\/span><\/strong><\/p>\n<\/blockquote>\n<p><span style=\"color: black;\"><a style=\"color: #ff9900;\" href=\"https:\/\/www.howtogeek.com\/859251\/6-ways-to-get-organized-with-shortcuts-on-mac\/\" target=\"_blank\" rel=\"noopener\">Source<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;6 Ways to Get Organized With Shortcuts on Mac&#8221; Marcus Mears III \/ How-To Geek These days there are all sorts of tools for helping us get organized, like digital to-do list apps. Using the Shortcuts app on macOS, you can create ways to organize reminders, notes, open windows, and more. Adding Shortcuts on Mac&#8230;<\/p>\n","protected":false},"author":1,"featured_media":544259,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"fifu_image_url":"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2023\/01\/52550669187_af6466e26a_k.jpg?height=200p&trim=2,2,2,2","fifu_image_alt":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-544258","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"_links":{"self":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/544258","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/comments?post=544258"}],"version-history":[{"count":0,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/posts\/544258\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media\/544259"}],"wp:attachment":[{"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/media?parent=544258"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/categories?post=544258"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/buradabiliyorum.com\/en\/wp-json\/wp\/v2\/tags?post=544258"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}